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The Broward County Board of County Commissioners is seeking qualified candidates for Program/Project Coordinator (Business Operations Section) to support Environmental Permitting Division.
Benefits of Broward County Employment
High Deductible Health Plan – bi-weekly premiums:
Single $10.39 / Family $76.94
Includes a County Funded Health Savings Account of up to $2400 Annually
Consumer Driven Health Plan – bi-weekly premiums:
Single $78.64 / Family $273.13
Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation employee match
Eleven (11) paid holidays each year
Vacation (Paid Time Off) = 2 weeks per year
Up to 40 hours of Job Basis Leave for eligible positions
Tuition Reimbursement (Up to 2K annually)
Paid Parental Leave
The Resilient Environment Department, Environmental Permitting Division (EPD) is seeking a highly motivated candidate with exceptional skills. Due to the nature, quantity, and complexity of the workload handled by Business Operations Section (BOS), this position will work closely with the BOS Supervisor and will provide an opportunity for succession planning and stability within the BOS.
The current administrative and fiscal demands of the EPD, which consists of 66 full-time or part-time positions, rests upon an efficiently-streamlined BOS. BOS consists of a Business Manager, one (1) full-time Administrative Coordinator, one (1) Program/Project Coordinator, and one (1) part-time Office Support Specialist.
General Description
Manages and coordinates, with considerable independence, all activities of a particular program/project within a section or agency.
Works under general supervision, independently developing work methods and sequences.
Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in business, public administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
Requires two (2) years experience in a staff or administrative capacity managing special projects, programs or business operations appropriate to the area of assignment or closely related experience.
Special Certifications and Licenses Required
Must possess and maintain a valid Florida Class E driver's license based on area of assignment.
Preferences
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
The position will be primarily responsible for coordinating and managing all aspects of a large program or project within an agency and executing administrative functions within the Division as it relates to the business operations encompassing budgeting/internal accounting, procurement, human resources/payroll/performance tracking, Public Records Coordinator, emergency management, and customer service delivery. Responsibilities would include the following:
• INTERNAL BUDGET ACTIVITIES - As requested by the Business Manager or identified by the Program/Project Coordinator, enter budget transfers and specific required budget overview functions, reconcile daily revenue/refunds/deposits. Conducts financial analysis of revenue sources, financial reporting, data extraction advanced Excel and pivot table design, posting of deposits and coordinate accounting procedures according to GAAP. Works closely with the Business Manager to review budgets and coordinate with managers with specific funding of purchases, etc. May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents. Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.
• PURCHASING/PROCUREMENT - Processes all procurement activities for the Division. Creates catalog/special requisitions, purchase orders, journals, year-end financial statements, payment requests for one-time or periodic services rendered by the Division, and P-Card purchases and reconciliations.
• HUMAN RESOURCES (Recruitments/On and Off boarding) - Manages the ORS system recruitments and process on and off boarding paperwork and tasks. Processes employee status change, draft workers compensation documents, prepare draft disciplinary memorandums, possess knowledge of union contracts, provide initial on-site on-boarding for new employees, maintain and coordinate applicants resumes, applications, and schedule interviews. Communicates key procedural changes to staff and management. Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year. Assist with planning, directing and supervising the activities of the Administrative Coordinator. Payroll Liaison (Back-Up) - As needed, process all payroll activities, manage Kronos timecards, process manual adjustments, assist managers in Kronos functions and support division on payroll requests. This also includes managing absences, sick leave monitoring and managing donated leave program. Performance Tracking (Back-Up) - As needed, ensure Division evaluations are maintain and submitted to Broward County's PeopleSoft database.
• PUBLIC RECORDS COORDINATOR - Monitors and supervises maintenance of project records and documentation by serving as the lead coordinator of public records for the Division, responsible for processing, coordinating and maintaining timely and accurate Public Records Requests, and serve as the Division's Public Records contact with the Office of Public Communication.
- EMERGENCY MANAGEMENT COORDINATOR - Cost Recovery and COOP Coordinator - Ensures that timely cost recovery and COOP requirements are met and information disseminated to EPD.
• TRAVEL COORDINATOR - Coordinates all accommodations for business related travel including, creating travel authorizations and expense reports, TOVA/vehicle assignment requests, and assisting staff with PeopleSoft access and travel procedures.
• AGENDA QUICK COORDINATOR - One of the Division's agenda items Coordinator. Reviews and edits all Agenda items to insure consistency and adherence to agenda item standards prior to review by Division Director.
• SPECIAL PROJECTS - Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events; plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services; facilitates inclusion, prepares reports, and analyzes and interprets data; develops policies, procedures and guidelines related to programs/projects and services, as assigned by the Division Director, Assistant Director and/or BOS Supervisor.
Performs related work as assigned.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Involves routine and frequent exposure to traffic; moving machinery.
CompetenciesFull Time
Public Administration
$63k-82k (estimate)
04/21/2024
04/30/2024
broward.org
FORT LAUDERDALE, FL
15,000 - 50,000
1915
NGO/NPO/NFP/Organization/Association
BERTHA HENRY
$50M - $200M
Public Administration