Posting: #24-16

Posting Type: Internal and Open Announcement

Closing Date: June 4, 2024, at 5:00 PM

Starting Wage: $22.10/hour

Full Time Position with Full Benefits Package

Application Procedures: Interested individuals are encouraged to apply by submitting a Brookings County application to Human Resources * Brookings County Human Resources * 520 3^rd St, Suite 210 * Brookings, SD 57006 or at www.brookingscountysd.gov.

POSITION TITLE: Office Coordinator – Register of Deeds

DEPARTMENT: Register of Deeds

REPORTS TO: Register of Deeds

FLSA STATUS: Non Exempt

GRADE: N-5

DESCRIPTION OF WORK

General Statement of Duties

Performs clerical work in maintaining records filed with the Register of Deeds Office.

Supervision Received

Under the direct supervision of the Brookings County Register of Deeds. In the absence of the Register of Deeds, under the Supervision of the Deputy.

Examples of Duties:(Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this grade.)

• Serves as the first contact to the public as the office receptionist answering the telephone and greeting individuals; answers questions and inquiries and/or directs individuals to the appropriate departmental personnel.
• Assists with balancing of daily cash/charge fees collected and running daily and monthly computer reports as directed. Makes bank deposits weekly and monthly.
• Responsible for maintaining county lien records to include posting county liens and county lien satisfactions.
• Conducts and assists customers with property, title, and genealogy searches.
• Prepares certified copies to include birth, death, and marriage certificates, military records, and other certified copies as directed.
• Issues marriage licenses.
• Maintains the burial record.
• Assists with Doc Pro as directed.
• Attends training sessions and meetings as required.
• Performs work in a manner consistent with safe practices.
• Develops and maintains positive, professional relationships with the general public and other employees.
• Performs other such duties and functions as assigned and necessary to the proper performance of the position.
• In the absence of the Deputy Register of Deeds, or as directed by the Register of Deeds, serves in that capacity
• Balances month end charges , print reports and send statements as needed. Balances and maintains charge book

QUALIFICATION FOR APPOINTMENT

Required Knowledge, Skills, and Abilities

• Extensive knowledge of modern office practices, procedures, and equipment to include typewriter, copy machine, fax machine, calculator, computers, document scanner, etc.
• Knowledge of local, state, and federal laws pertaining to the functions of the Register of Deeds Office.
• Ability to make mathematical computations accurately and quickly.
• Ability to communicate well both verbally and in writing.
• Ability to understand and follow written and verbal instructions.
• Ability to maintain a professional relationship with the general public and other employees.
• Ability to demonstrate organizational skills.
• Ability to stand for long periods of time, and regularly lift and/or move up to 30 pounds and occasionally lift and/or move up to 50 pounds.
• Knowledge of modern computer software programs to include Microsoft Office, Microsoft Windows, Internet, Email, and Document Scanning Software.
• Knowledge of property descriptions preferred.

Education

• High School Diploma or GED Certification.
• Additional coursework in computers or modern office practices preferred.

Experience

• No less than two (2) years experience in an office setting with clerical and/or office assistant responsibilities (including filing, correspondence, and receptionist duties).
• Experience operating computers, and modern software programs (such as Microsoft Office and Windows). 

OR

Any equivalent combination of education and experience as is acceptable to the hiring authority.