Events Coordinator

Job Description

Coordinates and executes Chamber events & programs under the guidance of the VP of Events and Communication. Executes all aspects of the events/programs, including volunteer recruitment and management.

Job Responsibilities:

• Plan and Coordinate Chamber Events & Programs: Serve as the team leader for the Rooster Days Festival, A Taste of Summer, Annual Banquet, Annual Golf Tournament, Chamber Luncheons, Advocacy Breakfasts, and any event assigned by the executive staff.
• Responsible for executing all aspects of above referenced events as directed by VP of Events and Communication.
• Provide necessary and appropriate communication with Chamber staff and volunteers to ensure a successful event and to create a positive experience for event attendees.
• Serve as a resource for other chamber staff members who produce events in their departments.
• Evaluate and determine all aspects of events including date/time/location; Negotiate terms of contract for host facility/entertainment and speakers within budget; coordinate needs and staff event appropriately with staff and volunteers.
• Recruit and supervise volunteers as appropriate
• Provide administrative support for committees including but not limited to: Rooster Days, Annual Gala, Taste of Summer, Main Street Burn, Small Business Advisory Council, and others as needed.
• As schedule permits, attend Ribbon Cuttings and other community meetings to digest the needs and concerns of the membership.
• Serve as a backup for the Office Manager as needed, assist with front desk as needed, including greeting guests and answering phones.
• Process event registrations and invoicing as needed.

Skills Required

• Very strong organizational and time management skills
• Very strong attention to detail and accuracy of work product
• Strong analytical skills required and desire and ability to improve processes and procedures
• Excellent verbal and written communication skills and the ability to interact professionally with a diverse group of executives, managers, subject matter experts, operations, and technical staff
• Able to work independently and within a team environment.
• Deadline oriented, highly disciplined, multi-task, and can self-manage.
• Has a passion for making improvements within the community and getting things accomplished
• Proficient in Microsoft Office programs including Outlook, Excel, and Word
• Ability to work nights and weekends as events require

Experience Level

· 2-3 years proven event planning or project management success & experience

Education Requirement

• Associates or Bachelor’s degree in Event Management or experience/degree commensurate with experience level required

Physical/Mental Requirements

• The BA Chamber is committed to continuous personal development including tactical skills as well as transformational soft skills. The position will require proficiency at the following EI (emotional intelligence) skills:
• Teamwork and collaboration, self-awareness, organizational awareness, self-control, adaptability, transparency, initiative
• Demonstrated ability to work effectively under pressure while meeting deadlines.
• Employee is regularly required to verbally communicate
• Specific visions abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, ability to adjust focus
• Must be able to stand and move intermittently throughout the work day
• Must possess sight/hearing senses to adequately perform the functions of the job
• May be required to sit or stand for long periods of time
• May be required to lift up to twenty-five (25) pounds

Working Conditions/Environmental Exposures

• Work is normally performed in a climate-controlled office
• Noise level is moderate and includes sounds of normal office environment
• No environmental hazards are encountered in performance of normal job duties
• Position requires some travel outside the state of Oklahoma via car and/or airplane
• Ability to sit for extended periods may be required
• This job description is not intended to be an employment contract, nor does it dissolve the “at will” employment relationship.

Base Salary and Benefits

• The position is full-time salaried position, salary depending on experience
• The Chamber pays for employee’s basic health, dental and vision insurance
• 401(k) plan, with % matching
• Basic Life and AD&D insurance
• 14 paid holidays
• 20 days PTO annually

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Evenings as needed
• Monday to Friday

Ability to Relocate:

• Broken Arrow, OK 74012: Relocate before starting work (Required)

Work Location: In person