Date Available:
2022-2023 School YearPOSITION TITLE: GUIDANCE GENERAL SECRETARY- GREENE HILLS SCHOOL, K-8
DEPARTMENT: SECRETARIAL-CLASS C
REPORTS TO: BUILDING PRINCIPAL
SUMMARY: Perform secretarial duties associated with Grades K-8.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Knowledge of and operation of office machines.
• Maintain office files.
• Assist in the preparation of reports.
• Maintain confidentiality of student and staff records.
• Respond to inquiries from students, staff and the general public.
• Maintain PPT schedule and student IEP records.
• Complete all required correspondence.
• File all student related correspondence
• Update files as required.
• Open and distribute mail.
• Maintain and process student attendance data.
• Record telephone calls from parents.
• Prepare student records and forward as necessary.
• Register and withdraw students as necessary.
• Work with school Guidance Department.
• Maintain student schedule information.
• Verify information dealing with student absences and dismissals.
• Perform receptionist duties.
• Assist in preparation of daily lunch counts, if needed.
• Distribute and collect information concerning student insurance.
• Enter and withdraw students from database.
• Prepare and process mailings to parents.
• Assist the main office and administration as necessary.
• Process requests for supplies and equipment
• Establish bus lists.
• Request data from schools for entering students.
• Help process report cards and interim warnings.
• Maintain bookkeeping ledgers as needed.
• Prepare and send PPT letters.
• Make appropriate announcements over the intercom.
• Perform other duties as required by supervisors.

SUPERVISORY RESPONSIBILITIES:
None.
QUALIFICATION REQUIREMENTS: TO PERFORM THIS JOB SUCCESSFULLY, AN INDIVIDUAL MUST BE ABLE TO PERFORM EACH ESSENTIAL DUTY SATISFACTORILY. THE REQUIREMENTS LISTED BELOW ARE REPRESENTATIVE OF THE KNOWLEDGE, SKILL AND/OR ABILITY REQUIRED. REASONABLE ACCOMMODATIONS MAY BE MADE TO ENABLE INDIVIDUALS WITH DISABILITIES TO PERFORM THE ESSENTIAL FUNCTIONS.
EDUCATION AND/OR EXPERIENCE:
High School Diploma or General Education Degree (GED) preferred. Previous office experience desirable.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Must have the capability to write routine reports and correspondence. Effectively speak with parents, staff and students.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts appropriate to the position
COMPUTER SKILLS:
Proficient in Word and Excel along with basic knowledge and experience with job related computer hardware and software applications. Demonstrate ability to operate a personal computer and related software.
REASONING ABILITY:
Applicant must be able to apply common sense understanding to carry out instructions furnished in written or oral form. The ability to handle difficult situations is of importance.
OTHER SKILLS AND ABILITIES:
Establish and maintain effective working relationship with students, staff and the community. The ability to perform duties with awareness of district requirements and Board of Education Policies. Typing and word processing; filing, courteous telephone skill; general office procedures; adaptability; operation of office machines; accuracy; good public relations skills.
PHYSICAL DEMANDS:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is most frequently required to actively circulate around the facility. The employee is required to work with hands and continuously will repeat the same hand, arm or finger motion many times as in typing or word processing. The employee must occasionally lift and/or move up to twenty-five (25) pounds, such as AV equipment and books. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet to moderate. The employee will continuously interact with the public, staff and students. The employee frequently will be required to meet multiple demands from several people.
APPLICATION: Those currently employed by the Bristol Board of Education complete an internal online application by 4:00 p.m. on August 29, 2022.
All others fill out an online application at www.applitrack.com/Bristol/onlineapp.
8/22/2022 SG/ljm