Breck School

Job Description

Title: Facility and Capital Projects Manager

FLSA Status: Non-exempt

Reports to: Director of Facilities

Hours: Varies based on need

Salary: $90-$100k

Updated: 5/1/24

School Overview

Breck School is a preschool through twelve, coeducational college preparatory, Episcopal day school located in Golden Valley, Minnesota, with a national reputation for excellence and achievement in academics, athletics, and the arts. Our School’s Episcopal roots are lived through an unwavering commitment to equity, inclusion, and belonging where we respect the dignity of every human being. We prioritize lifelong learning and a commitment to the greater good.

We are a community of highly engaged and motivated students, faculty, staff, and school leaders focused on building trusting relationships and strong academic scholarship through a practice of bridging research to practice. Upon graduation, Breck students are prepared for a life of intellectual curiosity, self-knowledge, and social responsibility, matriculating to colleges and universities throughout the world.

Position Overview

The Facility and Capital Projects Manager is responsible for overseeing and managing all aspects of facility operations and capital projects for Breck. This includes developing and implementing facility maintenance programs, managing capital improvement projects, ensuring compliance with relevant regulations, and managing a team of facility personnel. The Facility and Capital Projects Manager will work closely with cross-functional teams, vendors, and contractors to ensure smooth operations, timely project completion, and efficient use of resources.

The Facility and Capital Projects Manager plays a crucial role in ensuring smooth facility operations, managing capital projects, and driving facility initiatives. If you are a skilled and experienced facility management professional with a strong track record of success, we invite you to apply for this exciting opportunity.

Responsibilities

• Facility Maintenance: Develop and implement comprehensive facility maintenance programs to ensure efficient and effective operations of all facilities. This includes developing preventive maintenance schedules, managing repairs and maintenance tasks, and overseeing facility inspections.

• Capital Projects: Plan, coordinate, and oversee capital improvement projects, including renovations, expansions, and upgrades. This includes conducting feasibility studies, developing project plans, managing budgets, coordinating with vendors and contractors, and ensuring timely project completion.

• Compliance: Ensure compliance with all relevant regulations, codes, and standards related to facilities, safety, and environmental requirements. This includes conducting regular audits, maintaining records, and addressing any non-compliance issues.

• Collaborate closely with the Director of Security to implement facility-related security enhancements that impact the physical structure and systems of the organization, such as access control systems, surveillance systems, alarms, and other physical security enhancements, in line with industry best practices.

• Budgeting and Financial Management: Develop and manage budgets for facility operations and capital projects. Monitor expenses, analyze financial data, and provide regular reports to management. Identify cost-saving opportunities and implement strategies to optimize resources and achieve cost-effective facility operations.

• Team Management: Lead and manage a team of facility personnel, including hiring, training, coaching, and performance evaluation. Foster a positive work environment, promote teamwork, and provide guidance and support to ensure high-quality performance and productivity.

• Vendor and Contractor Management: Establish and maintain relationships with vendors, contractors, and suppliers. Obtain competitive bids, negotiate contracts, and manage vendor relationships to ensure quality work, timely delivery, and cost-effective solutions.

Education and/or Experience:

• Bachelor's degree in Facility Management, Engineering, Construction Management, or a related field. Relevant certifications, such as Certified Facility Manager (CFM), Facility Management Professional (FMP) or Project Management Professional (PMP), are a plus.

• Proven experience in facility management, capital project management, or related field, with a track record of successful project completion.

• Strong knowledge of facility operations, maintenance best practices, building codes, and regulations.

• Experience in budgeting, financial analysis, and cost control.

• Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams, vendors, and contractors.

• Strong leadership and team management skills, with the ability to motivate and engage team members.

• Strong problem-solving skills, with the ability to analyze complex situations and develop effective solutions.

• Proficient in using facility management software, project management tools, and Google Workspace.

Competencies

• Leadership, initiative, planning and organization skills coupled with good judgment.

• Skillful oral and written communicator.

• Professional demeanor across a variety of settings and audiences. Clean and neat appearance.

• Proactive, optimistic, and positive attitude.

• Good sense of humor, ability to smile; balanced perspective; patience.

• High degree of integrity and trustworthiness.

• Builds strong relationships with team members. Ability to work effectively with a wide range of constituencies and a diverse, multilingual workforce, with ability to communicate in Spanish preferred.

• Ability to be flexible and work under frequent interruptions while keeping up with the flow of work.

• Understanding of facilities systems, such as mechanical, electrical, and HVAC.

• Knowledge of standard practices, materials, tools, and terminology of facilities trades, such as carpentry, masonry, and housekeeping. Able to read a blueprint.

• Computer proficiency to include use of email, CAD/CAM, and computerized facilities management systems; Microsoft Office Suite, specifically Word and Excel, preferred.

• Able and willing to work a flexible full-time schedule, including evenings and weekends.