Department: Administration

Location: 1561 Bedford Ave, Brooklyn, NY 11225

Schedule: Part-time

FLSA Status: Part-Time, Non-Exempt

Salary: $16/hr. 

The Boys’ Club of New York (BCNY) is one of New York’s oldest and most well-respected youth development organizations and we are moving forward with an exciting and ambitious strategic agenda. Building on over 140 years of helping boys develop into quality young men, we offer programs that help boys and young men stay in school and go on to college, discover their individual musical and artistic talent, develop healthy minds and bodies, learn leadership skills, and just have fun. We are committed to developing evidence-based programs that will be a model for youth development efforts across the field. To make this happen, we are adding to our strong team of talented professionals to deepen and broaden our impact.

The Operations Associate will report directly to the Armory Director, and will provide support to members of the Operations Department to ensure that the administrative functions of the department are met. The ideal candidate is positive, detail-oriented team player who can work independently, multi-task in a fast-paced environment, display good judgment, manage confidential material, and show initiative. 

• Provide administrative support to the Armory Director and members of the Operations Department. 
• Manage team calendar, and schedule meetings and conference calls with staff and external entities.
• Assist with job posting and new hire onboarding, and ensure staff files are complete, and documents are appropriately scanned and filed.
• Track major projects and deadlines, and manage critical project documents. 
• Create and maintain operations templates, and prepare correspondence, reports, presentations, or other information for distribution. 
• Revise, edit, and create documents in Microsoft Word, Excel, Outlook and PowerPoint.
• Proofread and format documents and correspondence. 
• Manage staff identification cards, attendance and vehicle use.
• Track organizational leases, and manage rental agreements and reporting.
• Collate policy and compliance updates for year-end distribution, and track staff receipt logs.
• Assist with special projects and initiatives, and other duties as assigned.

Bachelor’s degree and a minimum of 1-2 years of work experience as an administrative assistant or a related field; advanced computer skills to include Microsoft Office; the ability to compose and edit grammatically correct correspondence; and, a willingness to learn other skills as necessary.

Administrative Activities, Administration and Business Management, Written and Oral Communication, and Organizing, Planning and Prioritizing Work. Confidentiality and Reliability is a must. The Operations Associate must work well under pressure, be consistently accurate, and communicate well with all levels of management and staff. They must have the ability to work with minimal supervision and handle multiple, competing priorities in an effective manner.

BCNY is a COVID-19 proactive organization that follows applicable health and safety regulations to help protect our members and staff. To that end, we require that all BCNY employees be fully vaccinated against COVID-19. As of May 2, 2022, BCNY will require all staff to receive a booster shot that protects against COVID-19 once they become eligible. New employees will be asked to submit proof of full vaccination prior to their start date. BCNY treats proof of vaccination confidentially and consistent with applicable law, and will not use the information for any purpose other than to ensure compliance with BCNY’s mandatory vaccination policy. 

Resume and cover letter required. 

The Boys’ Club of New York is an equal opportunity employer 

and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other status protected by law. If you have a disability or other protected need requiring an accommodation, please contact Human Resources.