123 Ralph Ave., San Antonio, Tx 78204

The Grants & Volunteer Manager will formulate and execute strategies to secure grants and oversee grant-related activities. Additionally, this role will involve managing volunteers' recruitment, training, and engagement. In supporting our organization's mission, the Grants & Volunteer Manager will play a pivotal role in obtaining grants and nurturing a dynamic volunteer community.

SUPERVISORY RESPONSIBILITIES:

• Volunteer Management

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Grant Management:

• Maintain extensive knowledge of the Club’s mission, programs, target population, and strategic vision to enhance the preparation of proposals and written communications.
• Research potential grant opportunities and assess their alignment with organizational goals.
• Create proposals, grants, and packages for prospective donors/funders with guidance from Operations and Development staff.
• Submit grant proposals, applications, and reports in a timely manner.
• Manage relationships with grant-making organizations and donors.
• Ensure compliance with grant requirements and reporting guidelines.
• Collaborate with various departments to gather information for grant applications.
• Update the department calendar for timely execution of appeals, campaigns, special events, donor media events, grant submissions, stewardship activities, and other relevant tasks within the donor management system.
• Adhere to and update the Development Department Annual Development Plan, incorporating best practices for continuous improvement.
• Stay updated on industry trends and best practices to align BGCSA with the highest standards.
• Maintain updated proposal attachments in the Fluxx and Grant management system.

Volunteer Recruitment and Engagement:

• Develop and implement strategies to attract a diverse pool of volunteers, aligning skills and interests with organizational needs.
• Conduct orientation, training, and supervision for new volunteers.
• Plan and execute volunteer events, ensuring optimal experiences.
• Establish and maintain a volunteer recognition program.
• Regularly assess and enhance volunteer satisfaction and engagement.
• Maintain accurate records of volunteer activities, generating reports for the executive team.
• Collaborate with club management to identify meaningful volunteer opportunities aligned with programmatic activities.

Collaboration and Communication:

• Communicate effectively with internal stakeholders, volunteers, and external partners.
• Coordinate with program leadership to identify and prioritize project needs, ensuring achievable outcome requirements are communicated.
• Conduct monthly meetings to update the team on current proposals, requesting support as needed.
• Ensure follow-through on grant-related deliverables and collect timely data and evaluations for donor communication.
• Coordinate with the Development Team for funding award acknowledgments and gather outcomes/data for reporting.

Grant Budgeting and Financial Management:

• Monitor grant expenditures to ensure adherence to budgetary guidelines.
• Identify opportunities for financial sustainability through grants.
• Collaborate with the finance team on grant budgets and financial reports.

Special Events:

• Assist the development team with major fundraising and volunteer events as needed.
• Plan and execute annual Reindeer Brigade, managing timelines and schedules.
  Serve as the main point of contact for Reindeer Brigade-related inquiries and coordinate with managers for support.

Qualifications

• Bachelor's degree in a relevant field (Business Administration, Nonprofit Management, Communications, etc.).
• Five years of experience in grant writing, management, and reporting.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Familiarity with fundraising platforms and grant management tools is a plus.