Boulder Valley School District is committed to create challenging, meaningful, and engaging learning opportunities so that all children thrive and are prepared for successful, civically engaged lives. Our comprehensive and innovative approach to education ensures that each student meets expectations relative to intellectual growth, physical development and social emotional well-being. The district covers approximately 500 square miles and serves the communities of Boulder, Erie, Louisville, Lafayette, Superior, Broomfield, Nederland, Ward, Jamestown and Gold Hill. Website: BVSD.

Location: US:CO:ERIE

School: Meadowlark School

Position Title: School Support Assistant

Position Start Date: July 29, 2024

Position Type: Office Professionals

FTE: 1.0 - 40 hours per week - Regular, ongoing

Work Schedule: 210 Days

Pay Range:*$22.94 - $29.60 

Closing Date: March 31, 2024

Meadowlark:

Opened in the fall of 2017, Boulder Valley School District’s first school in Erie, Colorado, serves students K through 8th grade with a preschool program. The school is a dynamic learning environment organized into five learning communities: PK-K, 1st-2nd, 3rd-4th, 5th-6th and 7th-8th. Flexible grouping arrangements and project/problem based learning are core tenets in creating challenging, meaningful and engaging learning opportunities for all students. The innovative educational spaces provided in the building’s footprint promotes collaboration and partnerships for all stakeholders. Personalized learning is the core tenet of the learning community model. Staff work in collaboration with students, family and the community to support social, emotional, physical, and academic growth. A key priority will be ensuring the needs of all students are met.Check out our website for more information on Meadowlark!

Summary:

Responsible for supporting the school by performing secretarial functions, including maintaining student files, records, and databases; answering phones and directing visitors; assisting students in the health clinic; answering questions and fulfilling requests; coordinating athletic events; and preparing written communications. Duties may also include processing the mail, ordering instructional and custodial supplies, performing basic financial tasks, assisting with reports, and/or preparing and securing testing materials.

Responsibilities:

• Acts as receptionist for the building, including managing phones, greeting visitors, building security, monitor main entrance, greet authorized personnel and/or visitors following district policies and procedures, answering requests, and directing individuals to the appropriate contact.
• Maintain student records in Infinite Campus (IC) which includes: emergency information, enrollment, withdrawals, immunization records, schedules, contact information, open enrollment, records request, confirmation of enrollment, and other student information as directed.
• Conduct regular attendance reviews to ensure that attendance is recorded in a timely manner by staff and information submitted by parents/guardians is recorded in IC. Support Principal and District Attendance Advocate regarding attendance concerns and follow through with families as necessary. Verify October Count information.
• Provide assistance to staff, students, parents, and school/community organizations. May process building use forms and assist with maintaining the school calendar and updating the school website. Maintains IC/Parent Portal information, sends communications (i.e. letters, emails, newsletters) to parents, and answers parent questions about IC. Respond and send emails to/from parents, staff, students, community, district staff; facilitate locker distribution, liaison between school and Community Schools; process mail and deliveries; and coordinate and maintain volunteer eligibility.
• Serve as a backup to the healthroom. Assist students in the health clinic, including maintaining health records, distributing medications, preparing First Aid kits and medicines for field trips, assisting sick or injured students, contacting parents or 911, and completing necessary health room forms. These duties may be performed in the absence of a Health Para or in collaboration with the School's Emergency Response Team.
• Provide assistance to staff, students, parents and school/community organizations. May process building use forms. Maintains IC/Parent Portal information, sends communications (i.e. letters, emails, newsletters) to parents, answer and respond to emails from parents, staff, students, community, district staff; coordinate translation and interpretation services, liaison between school and Community Schools; process mail and deliveries; and coordinate and maintain volunteer eligibility.
• Support students by delivering phone messages from parents, lunches, reports and class work, oversee student office assistants, assign lockers, gather and file permission slips, etc.
• Assist counselors and/or assistant principal including support students when a counselor is not available, retrieve students from classes, and call parents to make appointments.
• Support communication throughout the school community, including maintaining the website, signage, school calendars, newsletters, school tours, posting and removing school banners, flyers and announcements, community newspaper liaisons, etc.
• Coordinate athletic events including but not limited to: sign-ups, gathering forms, scheduling busses, processing appropriate paperwork for hiring coaches, preparing spreadsheets for coaches, verifying physical-exam on file, verifying payment received, schedule referees.
• Act as back up to the School Office Manager including pro card use, payroll, submitting IT or maintenance work orders.
• Coordinate Open Enrollment functions; assist BVSD school teachers with scheduling ‘transition level’ visits, assist parents by answering questions and scheduling ‘shadow days’ for prospective students, schedule ‘open house’ dates, publish dates on website and in school newsletter, prepare packets for student visitors, match current students to prospective students for ‘shadowing’, and other tasks necessary to assure success.
• Perform other duties as assigned.

Qualifications:

Required:

• High school diploma or equivalent, plus specialized courses in computer, word processing and business.
• Minimum of one year experience in general office, customer service.
• Completed and submitted BVSD online application.
• Communicate (read, write, and speak) in English.

Preferred:

• Demonstrated proficiency in the use of computers, keyboarding and word processing skills.
• Knowledge and experience with Google, Microsoft Office and typical office equipment.
• Appropriate oral and written communication skills, as well as math and accounting skills.
• Ability to manage multiple priorities and tasks with frequent interruptions.
• Positive communication, interaction and work experience with diverse individuals.
• Bilingual (English/Spanish).

Salary Information:

Salary Placement varies according to experience and education.

*Pay range listed above is for employees newly hired to BVSD or current BVSD employees that are new to the employee group (existing employees currently in this unit please refer to the pay range on the appropriate salary schedule). BVSD engages in a salary placement process vs. a salary negotiation process. This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience and education. All salaries are set by Human Resources based on a review of qualifications compared to the requirements on the job description; therefore listing all related education and experience on your application is recommended. 

Application and Selection Procedure:

• External Candidates: Apply on-line at jobs.bvsd
• Current BVSD Employees: Must apply through the INFOR portal
• If you do not have internet access, a computer is available in the Human Resources Division, Education Center, 6500 E. Arapahoe, Boulder, Colorado.
• Applications are reviewed to match candidates with position qualifications, with a limited number selected for interviews. For the final selection, employment is contingent upon successful completion of the post-offer screening process, including a background check and possible medical examination. 

The Boulder Valley School District is an equal opportunity educational institution and does not unlawfully discriminate on the basis of race, color, ethnicity, sex, gender identity/expression, national origin, creed, religion, age, sexual orientation, disability or veteran status in admission or access to, and treatment and employment in its educational programs or activities. Inquiries or complaints: BVSD Legal Counsel - 720-561-5903; Office for Civil Rights - http://www2.ed.gov/about/offices/list/ocr/addresses.html