The mission of the Boston Public Health Commission (BPHC) is to protect, preserve, and promote the health and well-being of all Boston residents, particularly the most vulnerable. The BPHC envisions a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of antiracism and advance racial equity and justice through each of our bureaus, programs, and offices.

Role

Reporting to the Chief Financial Officer, the Director of Post-Award Grant Accounting will provide financial and grant management oversight and leadership to the post-award grants team as well as the programmatic staff. This position must accommodate tight deadlines and a multitude of post-award grant activities including, compliance, management, training, billing, LOC draws, payroll certifications and financial reporting and projections. This position also manages the Uniform Guidance (UG) audit as well as any external grant audits. The ideal candidate must be detail oriented, well organized, and possess strong communication skills both verbally and in writing. It is also important that this person comes in with a passion to implement positive change.

Duties

• Oversee post-award accounting activities to include billing, sub-recipient monitoring, cost transfers,
  expenditure approvals, time sheet adjustments, payroll certifications, compliance and financialreporting.
• Responsible for overseeing the UG audit including interaction with auditors, coordinating audit requests needed from bureaus and administrators, uploading requested documents to audit firm's portal and preparing the yearend Schedule of Expenditures of Federal Awards.
• Build collaborative working relationships with, and provide outstanding customer support to, the Commission's bureau directors, bureau administrators and administrative colleagues.
• Manage the completion and submission of federal LOC, PMS, FFR/FSR and federal cash transaction reports.
• Maintain knowledge of relevant federal, state and local government grant circulars, policies and regulations with an emphasis on federal grant principles and procedures, specifically CFR Part 200 - UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS
• Ensure that grants staff reviews expenditures to confirm goods/services were received during the proper performance period, scan for unallowable costs and reclass to commission funds if charged inappropriately.
• Provide programmatic staff with monthly forecast reporting, that includes burn rates and personnel projections.
• Identify gaps and inefficiencies in procedures or controls and take corrective action.
• Oversee content of Post-Award Grants "intranet" page and department's shared network drive.
• Evaluate post-award policies and procedures and recommend changes and update where needed.
• Provide guidance to Bureaus and Programs regarding adherence to grants policies and procedures.
• Conduct orientation/training sessions with financial, programmatic and administrative personnel to ensure mutual understanding of grant and contract requirements, as well as internal policies and procedures.
• Proactively Interact with bureau administrators and finance team members to address issues affecting the monthly, quarterly or year-end general ledger closes.
• Meet weekly with the CFO and provide a status report of pending projects, staff issues and challenges.
• Collaborate with other Finance Department team members to support overall department goals and objectives.
• Perform special projects and analyses as requested by the CFO or the Director of Administration and Finance.
• Ensure grants project database is correct by running regular query checks.
• Manage five direct reports. Make and recommend management and personnel decisions for the Grants Department, including but not limited to promotion, transfer and assignment of staff, and imposition of discipline.
• Provide training to staff as needed.
• Work with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of direct reports, mentor staff
• Meet regularly with the CFO, Director of Accounting, Budget Director, Bureau and Program leadership regarding rate of grant spending and any post-award grant issues that arise.
• Work in a confidential capacity with the Chief Financial Officer and Program Management. Work closely with the Bureau and Program Directors and Bureau Administrators.

Minimum Qualifications

Additional Information

City of Boston Residency Required, A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for., Any position that requires an advanced degree will be subject to education verification, The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply