Ensures Border States is compliant with all federal and state payroll taxing authorities, establishes controls to verify compliance, and trains payroll staff on regulatory changes.

Essential Functions

• Ensures compliance with all federal and state payroll regulations.
• Provides communication and training of regulatory changes to all appropriate individuals.
• Ensures all regulatory reports are filed within established deadlines.
• Maintains state tax accounts, including the establishment and closure of tax withholding and unemployment accounts, as needed.
• Resolves issues with tax agencies in a timely manner.
• Establishes controls to verify compliance with regulatory agencies and accuracy of pay statements and ensures tests are performed according to prescribed timelines.
• Ensures tax withholdings are received by filing agency and filed on-time.
• Audits employee tax withholding information to ensure appropriate state taxes are being withheld.
• Responsible for entering all garnishment orders and validating results.
• Responsible for entering monthly sales incentives.
• Assists accounting with reconciliation of payroll accounts.
• Coordinates payroll year-end activities and ensures accurate W2 forms.
• Provides back-up to HR Payroll Specialist as needed.
• Completes verification of employment requests.

Non-Essential Functions

• Processes manual checks and debit card transactions, as needed.
• Responds to payroll related inquiries and resolves payroll concerns.
• Generates ad-hoc reports as needed.
• Reviews payroll processes and recommends improvements as they are identified.
• Ensures all payroll processes are properly documented.
• Updates the payroll project plan for all acquisitions.
• Tests upgrades to payroll software and inbound and outbound interfaces.
• Completes other duties as assigned by supervisor or other designate.

• Four-year accounting or business degree or the equivalent in related work experience, required.
• Minimum five years prior work experience in payroll.
• Requires a strong working knowledge of federal/state payroll regulation and payroll accounting.
• Prefer strong working knowledge of Windows and Microsoft Office (Excel, Access, Word and PowerPoint)

• Builds and maintains a positive working relationship with all employees.
• Acts as a liaison between employees and management, as needed.
• Maintains confidentiality of HR/Payroll information and records.
• Excellent communication and strong problem-solving skills
• Ability to effectively plan, organize, and use independent judgment.
• Excellent customer service skills include being competent, accurate, responsive, and engaged.

Frequency at which you would carry/lift in a typical day:
Occasionally 0 - 33% Frequently34 - 66% Continuously: 67 - 100%

• Lift from Waist:
  • < than 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100 lbs. - Not at all
• Lift from Floor:
  • < than 10 lbs. - Frequently
  • 10 to 25 lbs. - Frequently
  • 26 to 50 lbs. - Occasionally
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100 lbs. - Not at all
• Carried for Distance:
  • < than 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100 lbs. - Not at all

Frequency at which you would do the following in a typical day:

• Sitting (a continuous period of being seated) - Continuously
• Standing (for sustained periods of time) - Frequently
• Walking (moving about on foot to accomplish tasks) - Frequently
• Bending/stooping (downward and forward) - Occasionally
• Crawling (moving about on hands and knees or hands and feet) - Not at all
• Climbing/Walking Stairs (ascending or descending) - Occasionally
• Reaching (extending arms in any direction) - Frequently
• Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally
• Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally
• Balancing (maintaining body equilibrium to prevent falling) - Occasionally
• Repetitive motion (substantial movement (motions) or the wrists, hands, and/or fingers) - Continuously
• Pivoting (movement in any direction with one foot, keeping the other in contact with the floor) - Occasionally
• Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally
• Grasping (Applying pressure to an object with the fingers and palm) - Continuously
• Fingering (picking, pinching, typing; working with primarily fingers and not whole hand) - Continuously
• Talking (expressing or exchanging ideas by means of the spoken word) - Frequently
• Driving (the control and operation of a motor vehicle) - Occasionally
• Desk work (work usually performed at a desk) - Continuously
• Use of a computer - Continuously
• Use of a telephone - Frequently
• Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously
• Exposure (to adverse weather & temperature conditions) - Not at all
• Travel (travel needed to perform job duties) - Occasionally

This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer's discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.