Position Overview
The overall objective of the Contract Administrator role is to ensure that the company is in compliance with our contractual
obligations to our customers as well ensuring that our subcontractors and vendors are in compliance with their contracts. To
achieve this objective, the Contract Administrator will be engaged in the project from the time the sales team determines that
the project is viable and provide contract review of customer contracts as well as drafting and processing subcontracts, and
contract maintenance through Close-out. This role is pivotal to the success of the project as the Contract Administrator will
collaborate with the project teams both internally and externally to ensure that the teams are operating in compliance with the
contracts. The Contract Administrator will be responsible for the organization and processing of contracts and compliance
documentation. The company is in a development and scaling phase, as such this role will require flexibility as the company
develops.

Reporting Relationships
Escalation: COO
Reports to: VP of Project Management, Regional Director of Project Management (Future)
Direct Reports: None at this time

Principal Responsibilities
· Contract Management: Draft, review, and manage contracts, ensuring compliance with company policies, legal requirements,
and industry regulations.
· Contract Creation: Develop contract templates and standard agreements for subcontracts.
· Contract Review: Thoroughly examine contracts to identify potential risks, discrepancies, or ambiguities, and propose
necessary modifications.
· Contract Administration: Oversee the entire contract lifecycle, from initiation to execution and closeout, including
monitoring deadlines, milestones, and deliverables.
· Contract Compliance: Ensure adherence to contractual obligations and terms by all parties involved, and address any
deviations or breaches appropriately.
· Documentation Management: Maintain accurate and organized contract records, documentation and correspondence.
· Risk Management: Assess potential legal, financial, and operational risks associated with contracts and propose mitigation
strategies.
· Continuous Improvement: Identify opportunities to streamline contract processes, enhance efficiency, and optimize
contract performance.

Professional Qualities & Experience
· Experience: Previous experience in contract administration and contract compliance.
· Attention to detail: Keen eye for detail and accuracy in reviewing contracts and other legal documents.
· Organizational Skills: Strong organizational and time-management abilities to handle multiple contracts and deadlines
simultaneously.
· Communication Skills: Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface
with senior management, as well as hourly staff.
· Analytical Thinking: Ability to analyze contract terms, identify potential risks, and propose effective solutions.
· Ethical Standards: High ethical standards and integrity in handling confidential information and sensitive contract matters.
· Excel in the use of the MS Office platform; experience with Smartsheets is preferred.

Personal Qualities
· Positive attitude and energy.
· Hard working, friendly, highly flexible and adaptive, results-oriented, passionate.
· A self-starter and a team player that will thrive in an organizationally young entrepreneurial environment.
· Intellectually curious and interested in learning all aspects of the organization and the industry.
· Solutions-focused and a proactive self-starter who is always looking for opportunities to improve the organization and solve
problems.
· An excellent communicator who seeks first to understand, then to be understood.
· Able to handle multiple initiatives while meeting all deadlines.
· Flexible and able to change directions quickly with a data-focused attention to detail.

Expectations/Measurement
Success is measured by the individual’s overall effectiveness in achieving set goals for their focus areas which includes:
· Performance: The ability to plan and organize tasks and complete them on-time according to plan in a proactive manor
regardless of challenges and obstacles that may arise.
· Quality: Are tasks completed with a minimal amount of rework while following established processes.
· Problem Solving: Identifying, taking ownership and solving problems in a timely manner as measured by documentation
which defines the problem(s), proposed solutions, implementation process and validation.
· Teamwork: Ability to work effectively in a “team” environment as measured by team members and customer feedback.
Example Metrics
· Performance: Subcontract deliverable created in timely manner once scope and values provided by the project manager.
· Quality: Subcontract is complete and accurate at first submission to leadership for review.
· Problem Solving: Overcoming documentation communication via different software platforms to fully execute contracts.
· Teamwork: Are you interacting with internal and external team members effectively?

15 days PTO

10 paid holidays

401k with company match

Health Insurance (available day 1)

$1000 Wellness Benefit