Summary

The HR Assistant/Receptionist is the first point of contact for visitors, employees, and external stakeholders while providing essential administrative support to the Human Resources department. This role is crucial in ensuring a positive and efficient experience for all.

Responsibilities

Front Desk/Reception Duties:

• Welcome and assist visitors, clients, and employees courteously and professionally.
• Answer and route incoming calls, take messages and provide information or assistance as needed.
• Receive and distribute incoming mail and packages; prepare outgoing mail as required.
• Ensure the front office area is always clean, organized, and presentable.

HR Support:

• Assist in job posting on job boards and company websites.
• Screen resumes and applications and schedule interviews.
• Coordinate interview logistics and communicate with candidates.
• Prepare and distribute new hire paperwork and ensure completion.
• Assist with new employee orientation and training programs.
• Maintain accurate and up-to-date employee records, both physical and digital.
• Ensure compliance with record-keeping and data protection regulations.
• Assist employees with benefit enrollment and changes.
• Act as a point of contact for benefits-related inquiries.
• Support the annual benefits open enrollment process.
• Assist with payroll processing, including data entry and timekeeping.
• Generate HR reports and maintain HR metrics.
• Performs other duties as assigned.

Qualifications

• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Bilingual (English- Spanish)
• Previous experience in HR or administrative support is a plus OR equivalent education such as an Associate's for Bachelor's Degree in Human Resources or a related field
• Knowledge of HR principles, practices, and regulations.
• Proficiency in MS Office Suite and HRIS (Human Resources Information System) software.
• Detail-oriented with excellent organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving abilities and a proactive approach to tasks.
• Team player with a willingness to assist in various HR functions.
• Excellent multitasking skills to handle front desk and HR responsibilities simultaneously.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.

Job Type: Full-time

Pay: $16.50 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Language:

• Spanish (Preferred)

Work Location: In person