Job Title: Project Coordinator
Location: Abbott Park, IL – Onsite – Local candidates only
Period: 05/27/2024 to 11/29/2024– possibility of extension
Hours/Week: 40 hours 
Rate: $30-$35/hour (Hours over 40 will be paid at Time and a Half)
Contract Type: W-2

 
Scope of Services:

The Project Coordinator will play a pivotal role in ensuring the smooth and efficient operation of project activities. Responsibilities include meticulous record-keeping by recording meeting minutes, scheduling invites, sending reminders, and managing pre- and post-meeting materials. The role also encompasses tracking meeting deliverables, maintaining updated lists of key stakeholders, such as RAN advisors, internal RA leadership, and ATLAS champions, and communicating their status to the PMO team. Additionally, the Project Coordinator will handle invoice processing, purchase order tracking, and supplier documentation maintenance, along with monitoring a shared mailbox. Proficiency in Microsoft Office and SharePoint is essential, and experience with Ariba is desired. The ideal candidate will demonstrate exceptional attention to detail, excel in a fast-paced environment, possess strong communication skills, and work autonomously with minimal oversight.

 
Role, Responsibilities, and Deliverables:

• Record meeting minutes
• Schedule Meeting invites
• Send meeting reminders
• Send pre- and post-meeting materials
• Send follow-up reminders for deliverables
• Track and communicate meeting deliverables
• Maintain accurate list of RAN advisors (suppliers), internal RA leadership, and ATLAS champions
• Communicate status of meeting responses to the PMO team
• Track and process invoices
• Track purchase order status for suppliers
• Maintain supplier documentation
• Maintain documentation in SharePoint
• Monitor shared mailbox

 
Experience:

• Detail oriented
• Extensive experience in Microsoft Office and SharePoint
• Ariba experience desired
• Ability to work in fast paced environment and multitask
• Strong verbal and written communication skills
• Ability to communicate effectively with suppliers, team members and management
• Ability to work autonomously with little oversight of day-to-day work