This position is part of the Space Systems Development (SSD) business unit. SSD develops next-generation concepts and systems to advance our future of living and working in space sustainably.

As part of Blue Origin's commitment to developing mission architectures, infusing new technologies into our offerings, and building the next generation of leaders, SSD drives the charge toward our vision of millions of people living and working in space. To support these ambitious efforts, we invite passionate individuals to join our dynamic Space Resources Program, which focuses on developing and demonstrating In-Situ Resource Utilization (ISRU) technologies for the Moon and beyond. Suppose you share our belief that humanity must expand beyond Earth to preserve our planet and are eager to contribute to this vision. In that case, we welcome you to apply for the position of Administrative Specialist.

As an Administrative Specialist III within the SSD Space Resources Program, you will play a pivotal role in ensuring our office and team's efficient and effective operation. This role calls for a proactive, service-oriented individual who thrives in a fast-paced environment and can contribute to our mission with leadership skills and a commitment to operational excellence.

Special Mentions

• Relocation provided

Responsibilities include but are not limited to:

• Administrative Support: Provide comprehensive administrative support to ensure the smooth operation of our office. Responsibilities include managing schedules, conference rooms, events, and travel arrangements; drafting communications on behalf of managers; and maintaining confidentiality and discretion.
• Stakeholder Collaboration: Actively collaborate with internal stakeholders and peer groups to communicate effectively and build strong interpersonal relationships, fostering a culture of inclusion.
• Logistics and Procurement Management: Oversee all aspects of travel logistics, expense reporting, and office supply purchases while ensuring budget compliance. Manage incoming and outgoing mail and packages.
• Event and Meeting Coordination: Organize team activities, meetings, and events, including scheduling and preparing meeting spaces, catering, and setup.
• Administrative Programs and Resources: Maintain and update administrative program performance, manage guest visits, employee office attendance, PTO tracking, team calendar, SharePoint access, and internal Wiki page.
• Customer Service Excellence: Deliver outstanding internal/external customer service, greet and announce visitors, and maintain the neat appearance of reception areas and shared spaces.
• Onboarding and Support: Facilitate new employee onboarding processes, including IT setup, seating assignments, and badge creation. Serve as the primary contact for building and office needs.

Minimum Qualifications

• 5 years of proven experience in administrative, reception, concierge, customer service, or other hospitality environments.
• Exceptional attention to detail, organizational skills, and multitasking ability in a dynamic setting.
• Excellent interpersonal skills, focusing on relationship building, trust, and inclusion.
• High integrity, confidentiality, and professionalism alongside intermediate Microsoft Office Suite skills.
• Flexibility with work schedules, accommodating a range from 6:00 am to 5:00 pm.
• Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Preferred Qualifications

• 7 years of proven experience in administrative, reception, concierge, customer service, or other hospitality environments.