Job Description:

We are seeking a dedicated and dynamic Front Desk Office Administrator to join our team!

This role is vital to the smooth operation of our quick-paced office, encompassing a range of responsibilities as detailed below. The ideal candidate will embody a blend of enthusiasm, people skills, and a keen eye for detail, ensuring a welcoming and efficiently run office environment in-person, over the phone and through computer-based communications.

Key Responsibilities:

• Front Door Gate Keeper (4-8 hours per week)
• Continuously facilitate the front desk, providing warm hospitality to all visitors.
• Monitor access, ensuring security and assistance to guests as needed.
• Front Line Phones (8-10 hours per week)
• Answer all incoming calls within two rings in a professional and friendly manner.
• Assist callers by directing them to the appropriate department or individual.
• Office Supply Management
• Monitor and maintain office supply inventory.
• Place orders and organize supplies to ensure availability.
• Inbound and Outbound packaging and shipping management
• Manage logistics and track shipments as required.
• Host Group Food Orders/Deliveries
• Coordinate and manage group food orders and delivery for meetings and office events.
• Hosting Guests
• Provide hospitable and efficient service to guests.
• Ensure guest comfort and address any queries or needs.
• Conference Room and Entry Maintenance
• Keep the conference room and entry area tidy and presentable.
• Arrange these areas before and after meetings and events.
• Mail Collecting and Sorting (4 hours per week)
• Collect, sort, and distribute incoming mail and packages.
• Manage outgoing mail and ensure timely dispatch.
• Perform various other duties as required to support office operations and team members.
• Act as a liaison between Company and landlord
• Schedule and coordinate building maintenance concerns.

Essential Skills and Capabilities:

• Must-Have:
• Spunk and a positive attitude.
• Strong people skills and a friendly demeanor.
• Excellent phone personality, handling calls with professionalism and courtesy.
• Attention to detail, ensuring accuracy in all tasks.
• Strong organizational skills, able to manage supplies and space efficiently.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Punctuality and reliability, maintaining a regular schedule.
• Basic computer skills to assist with office tasks and support other team members.

Qualifications
- Proficient in Microsoft Office suite
- Strong organizational skills with attention to detail
- Previous experience in administrative roles
- Ability to handle multiple phone lines with professionalism
- Familiarity with front desk operations
- Experience in data entry and calendar management
- Excellent customer service and communication skills

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person