The Procurement Analyst provides organization and affiliate wide analysis to assure the highest quality products, equipment, contract services, and service agreements are purchased at the best value; best value encompasses the best quality and service at the lowest possible cost. The incumbent in this position is responsible to prepare, analyze, negotiate, and summarize request for information and proposals, and present findings and recommendations to the DSCO and various staff and meetings for decision making. The Procurement Analyst also works closely on equipment needs for organization and affiliate construction projects to ensure equipment purchase needs are met on or ahead of construction timelines. The Procurement Analyst, in conjunction with the DSCO optimizes and automates supply chain efficiency and processes to reduce the ongoing cost of business, improve communication, operational control and increase reliability.

Essential Job Functions

•Supports and models behaviors consistent with themission and philosophy of Billings Clinic. Responsible for the promotion of,and adherence to, the elements of Billings Clinic’s Code of Business Conductand corporate compliance program as it relates to Supply Chain Operationsservices.
•Maintains a working knowledge of various state andfederal procurement/purchasing guidelines such as the Stark Law,Robinson-Patman Act, Sunshine Act, and others as appropriate. (ResourceManagement, Supply Chain, Purchasing Guidelines)
•Reviews all agreements and participates as neededin contract negotiations. Identify savings opportunities, benchmarks pricing,reviews contract specifications and recommends changes. Compares currentcontract terms to ensure proposed changes do not negatively impact theorganization. Addresses, communicates and documents discrepancies with vendors.Effectively communicates to the DSCO instances in which a manufacturer fails tomeet the agreed upon organizational needs. Assures contract compliance byestablishing an effective method for validating all vendor contracts at leastannually. (Resource Management, Supply Chain, Contract Negotiations)
•Assists DSCO and the Purchasing Supervisor withdevelopment of bid specifications, obtains, and reviews bid documents andcompares the vendor bid versus the Group Purchasing Organization (GPO) baselineagreement. Prepares bid summaries for Director and executive level review andapproval. (Resource Management, Supply Chain, Bids)
•Responsible to obtain, monitor, and track quotes,purchasing, and receipt of equipment for construction projects. Works closelywith Facility Services staff, department and affiliate leadership to staywithin construction timelines and budgets for equipment procurement. (ResourceManagement, Supply Chain, Equipment Procurement Tracking)
•Begins the contract process and prepares contractsinitiating from Billings Clinic as required. Works closely with Billings ClinicLegal to ensure terms are appropriate and contracts are ready for finalsignature. (Resource Management, Supply Chain, Contracts)
•Works with affiliate supply chain and leadership staffto provide and ensure cost saving opportunities through GPO optimization andstandardization when possible. Reviews affiliate quotes and makesrecommendations on best purchasing outcomes. Reviews bid request and contractsas requested. (Resource Management, Supply Chain, Affiliate Relationship)
•Participates in the development and oversight of thedepartment’s operating budget. Identifies budget variances and effectivelycommunicates these to the DSCO. (Resource Management, Budget, Department BudgetPlanning)
•Develops, recommends and implements procurement policiesand procedures in coordination with and the approval of the DSCO. (Quality& Regulatory, Policies & Procedures, Assists with Polity Development)
•Maintains records of all analysis and negotiations andmaintains a cumulative monthly record of cost savings and cost avoidance foreach fiscal year. (Resource Management, Supply Chain, Cost Saving Tracking)
•In collaboration with the DSCO, develops and implementsshort and long-range plans, and leads, develops and revises programs whichenhance department services. (Leadership, Department planning, Dept Planning)
•Demonstrates support for continuous quality improvementprinciples and techniques to assess and improve processes, systems, anddepartmental/personnel performance.
•Identifies needs and sets goals for personal growth anddevelopment; meets all mandatory Billings Clinic/departmental requirements.
•Maintains competency in all organizational, departmentaland outside agency environmental, employee or patient safety standards relevantto job performance.
•Performs other duties as assigned or needed to meet theneeds of the department/organization including providing back up to thepositions of Purchasing Agent.