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Responsible for one of the first impressions a patient/client/customer will have of Billings Clinic. The incumbent in this position is responsible for providing customer service, high quality reference client support and procedural support to the laboratory. Responsibilities include Electronic Health Record/Laboratory Information System orders (EHR/LIS), result and issue resolution; customer support; telephone support; order/charge entry; billing/demographic verification and mail-out forms to reference laboratories; and responding to a variety of diverse questions regarding client and reference laboratory services in a high stress environment. Cross trains in customer service and order entry stations and demonstrates knowledge of Electronic Health Record and Laboratory Information Services products we offer to our reference clients. ## Additional characteristics for the Lead Role: Acts as a lead for an assigned area of department, including assisting with the day to day operations of the department, responsible for quality control and regulatory readiness of department.
Essential Job Functions
Supports and models behaviors
consistent with Billings Clinics mission, vision, values, code of business
conduct and service expectations. Meets all mandatory organizational and
departmental requirements. Maintains competency in all organizational,
departmental and outside agency standards as it relates to the environment,
employee, patient safety or job performance.
Greets customers, obtains necessary billing information,
and/or direct them to the appropriate area. Answers multi-line, high volume
telephone and responds to the majority of all incoming calls before
transferring to alternate resources. Responds to questions from patients,
physicians, reference clients and other sendout labs and provides information
regarding the use of EHR/LIS, billing process, collection and testing
procedures, specimen processing, turnaround times, result reporting, and
reference lab availability. (Patient Service, Laboratory, Reception Duties)
Troubleshoot missing or incorrect information. Acts as a
resource to internal and external customers. Understands and explains
regulatory and contractual obligations (i.e. Advanced Beneficiary Notices, Limited
Coverage tests, National and Local Coverage Determinations, CMS Billings
regulations, State Statutes, limited payer specific rules, etc.). Maintains and
updates Limited Coverage diagnosis codes in the ordering database. Determines
which charges and credits are needed to patients account and enters as
appropriate. (Patient Service, Laboratory, Problem Resolution)
Utilizes multiple databases in different computer
systems to research and translate patient demographic information; enter and
research laboratory orders, enter charges/credits and test results; and
research laboratory collection and testing information. Monitors report queues,
error queues and interfaces to clients for problems. Takes appropriate steps to
resolve and/or engages Laboratory Information Systems for resolution of issues.
Responsible for initiating telephone calls to obtain missing information or to
clarify information as necessary. (Patient Service, Laboratory, Database
Maintenance)
Maintains documents for the hospital, clinic sites, and
reference clients according to regulatory standards (to include order
verification, results, mail outs to reference labs, etc.). Receives incoming
mail and distributes to appropriate area of the laboratory. (Patient Service,
Laboratory, Document Maintenance)
Dispatches and monitors the phlebotomy staff to maintain
efficient response and turnaround times on hospital specimen orders. (Patient
Service, Laboratory, Phlebotomy Staff)
Responsible for researching requests for test add ons,
including viable specimen types, volumes, temperatures, analytical time,
specimen retention time and anticipated turnaround time. (Patient Service,
Laboratory, Request Research)
Performs other duties as assigned or needed to meet the
needs of the department/organization.
Other
$47k-59k (estimate)
08/04/2023
06/10/2024
The job skills required for Customer Service Specialist include Customer Service, Billing, etc. Having related job skills and expertise will give you an advantage when applying to be a Customer Service Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Customer Service Specialist. Select any job title you are interested in and start to search job requirements.
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