BGIS is currently seeking a Fleet Administrator to join the team in Pompano Beach, FL.

BGIS is a leading provider of integrated real estate management services, including facilities management, project management, energy & sustainability services, strategic workplace consulting, real estate services and capital planning. Its range of solutions, supported by efficient systems, processes, and people, enables it to create and optimize places that work for its clients. The team is dedicated to inspiring better business performance and helping clients focus on their core businesses.

RESPONSIBILITIES

Inventory Management

• Continuous updates to fleet vehicle and driver database.
•  Monitor HR reporting for New Hires and Terminations.
• Audit fleet database for discrepancies and proactively follow up with operations leads.
• Prepare and submit forms to Fleet Management company.
• Support timely disposal of used vehicles.

Reporting

• Ad hoc inventory reporting as requested by account teams.
• Report development and analysis
• Manipulation of data to display it in a digestible format
•  Provide actionable insights to Operations teams to support database accuracy

Compliance

• Monitor and enforce driver compliance for the following programs by engaging both drivers and management in the resolution process:
• Preventative Vehicle Maintenance
• Licensing
• Fuel Purchase Parameters
• Toll Road Usage
• Driver Training
• Motor Vehicle Records
• Taxable Benefit Mileage reporting
• Telematics Device Activation
• Violation Payments

Documentation

• Ongoing updates to fleet forms further to new accounts and business units.
• Distribution of updated forms to Operations teams.
• Ownership of Fleet contact listing.
• Distribution of vehicle related materials to drivers.

Maintenance Management

• Monitor and escalate vehicle maintenance incidents.
• Vehicle maintenance approvals – determine appropriate course of action based on vehicle maintenance history, vehicle financial data & vehicle replacement status.
• Rental vehicle approvals.

Safety

• Drive a culture of safety in all driver interactions.
• Supply drivers with guidance and information to remain safe in the operation of their vehicle

Independent Work

• Assignment of projects where the individual will be responsible for the full scope of or a segment of the project
• Assignment of tasks where the individual will be required to identify the scope of impact and ensure all stakeholders either submit or receive the necessary information
• Fill in for Senior Fleet Manager to provide necessary support for vacations, business meetings and business travel

Interactions

• Fleet administrator will be required to interact with the following categories of individuals:
• Vendors – Fleet Management Company, Vehicle Manufactures, & Vehicle Equipment Outfitters
• Client business group leaders 
• Regional operations managers 
• Facility Managers 
• Technicians 

REQUIRED EDUCATION, KNOWLEDGE and ABILITIES

• Fleet Management Experience - 5 years minimum
• Knowledge of auto industry incentive programs & production scheduling
• Mid-level Proficiency with Excel, use of formulas and pivot tables
• Strong Communication Skills.
• Bilingual (French) an asset. 

Visit us online at https://www.bgis.com/us/careers.htm for more information. 

Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment and training.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who have always been the source of our strength. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.

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