PRINCIPAL ACCOUNTABILITIES:

• Generate, track, and complete all necessary subcontracts, purchase orders, bonds, and other project functions, including but not limited to, change orders.
• Be familiar with state construction requirements and lien procedures.
• Maintain project documents within the Contract Manager Software, standardized filing system, and server.
• Answer calls from vendors and/or clients.
• Gather and assemble supporting documents for Project Manager, including time cards, visa expense reports, and other necessary documentation.
• Manage project requirements, including cost tracking, as needed.
• Assist with bid running including helping other offices when available.
• Participate in meetings, taking and publishing necessary minutes.
• Process project close out documents.
• Track, manage, and process purchase orders and invoices as necessary.
• Complete all necessary accounts receivable invoicing.
• Some coverage of front desk duties will be included.
• Other general office and clerical duties as needed.

QUALIFICATIONS FOR SUCCESS:

• Strong organizational skills with the ability to prioritize responsibilities with limited supervision.
• Basic understanding of necessary accounting principles and processes.
• Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination.
• Detail-oriented, self-motivated, and have at least three to five years' experience in a construction environment.
• Extensive use of Microsoft Office.
• Knowledge of general office procedures, and excellent oral and written communication skills.
• Must have the ability to resolve problems efficiently.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Attention to detail and math skills are essential.