Position Summary & Duties Responsible

POSITION SUMMARY

Records and Information Manager will plan, develop, and implement all filing, retrieval, storage, and destruction systems; document imaging and policy development/documentation of the program. Train and assist other County departments in the development and implementation of their document imaging/records management programs. Prepare work plan and determine required resources for records program. Conduct fiscal impact, cost/benefit, project/program analyses and coordinate implementation of records management programs/projects. Employee supervision includes hire selection, training oversight, performance assessment, coaching, disciplinary, and termination actions.

DUTIES AND RESPONSIBILITES

• Plan, prioritize, assign, supervise, train and review the work of staff assigned to the Records Program.
• Identify and project current and future requirements of Countywide and/or departmental records management systems. Coordinate and plan all activities with elected officials and department directors and make recommendations regarding storage solutions.
• Prepare work plan and determine required resources for records program. Conduct fiscal impact, cost/benefit, project/program analyses and coordinate implementation of records management programs/projects.
• Coordinate the preparation of proposals, evaluation of proposals and compliance monitoring. Provide technical assistance and serve as County liaison for records management related projects.
• Prepare and monitor records management budget; monitor and control all expenditures, submit justification and proposals for budget.
• Analyze, develop and implement policies and procedures related to all centralized records programs including record retention schedules. Train County users on records management policies.
• Conduct and oversee inventories of all paper and electronic records and documents.
• Manage the filing, scanning, storage, retrieval, duplication of electronic, and hard copy records.
• Identify suitable areas for strategic improvement, develop plans to initiate improvements, coordinate implementation of those plans and monitor and report on the results.
• Serve on committees, task forces, evaluation groups and negotiating teams as assigned. Participate in meetings and represent the company on records related matters.
• Prepare agenda items, periodic and summary financial reports on all areas of responsibility.

• The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.

Minimum Qualifications

Bachelor’s Degree in Public Administration, Business Administration, Information Technology, or related field, and six (6) years of related work experience in records management, project management, electronic message retention, budgeting, or finance, and two (2) years in a supervisory role. Any equivalent combination related to education and/or experience may be considered for the above requirements.

Supplemental Information

ADDITIONAL REQUIREMENTS

The offer of this Bernalillo County position requires compliance with the following:

• Employee must successfully complete the post-offer employment medical examination and background investigation.
• Employee must comply with the safety guidelines of the County.
• Employee must possess and maintain a New Mexico driver’s license.
• Employee must complete required FEMA training(s) as assigned to position.
• Employee must complete required Supervisor classes if applicable.

WORKING CONDITIONS

• Most essential job duties are performed indoors in climate controlled environment.
• Primary work surface is even, dry, carpeted or tiled floor.
• Works alone primarily, with or without directions. Works with a group at times, and with a select team at times.

EQUIPMENT, TOOLS AND MATERIALS

• Telephone, calculator, computer, fax machine, and copy machine are used in performance of essential job duties
• Various forms of paperwork are handled in performance of essential job duties.

Equal Opportunity Employer

County of Bernalillo is an equal opportunity employer.