Building Bookkeeper

2024-2025 School Year

Salary Schedule : Office Assistant

Overtime Exempt : No

Days : 210 Days, 8 Hours Per Day

Reports To : Building Principal

Location : Schools

GENERAL DESCRIPTION OF POSITION

The incumbent is responsible for preparing all purchase orders, ordering needed items and monitoring the schools budget to insure accuracy at all times.

Handle all financial transactions both revenue and expenditure for all operating and activity accounts, and other duties as assigned.

Balance building budget and all activity accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enter purchase requests and make purchases as directed.
• Prepare and make deposits.
• Handle building substitutes by making calls to request subs for absent teachers.
• Count all money collected by teachers for field trips, snacks sales, etc and deposit into proper accounts.
• Responsible for keeping copy machines and other machines running and supplied.
• Enter all bus requests for the building and schedule buses for field trips as necessary.
• Relieve staff for lunch and assist in answering telephones as needed.
• Handle payroll and complete staff absence(s) through AESOP.
• Request and handle building door cards.
• Enter requisitions for maintenance on building and grounds.
• Responsible for helping to order, set up and clean up for staff meetings, faculty in-services, parent teacher conferences and open house.
• Responsible for filling postage machine, maintenance and upgrades and delivering daily mail to teacher boxes as needed.
• Handle fines and lost books.
• Appropriately assist students and parents that enter the office.
• Prepare monthly report of all vendors who do not charge sales tax and send to central office.
• Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

EDUCATION AND EXPERIENCE

High school, plus specialized schooling and / or on the job education in a specific skill area; e.g. data processing, clerical / administrative, equipment operation, etc, plus 12 to 18 months related experience and / or training or equivalent combination of education and experience.

SOFTWARE SKILLS REQUIRED

• Mastery : Alphanumeric Data Entry
• Advanced : 10-Key
• Intermediate : Spreadsheet
• Basic : Accounting, Contact Management, Word Processing / Typing

Last updated : 2024-02-23