Principle Duties and Responsibilities

• Analyze common area maintenance charges (CAM) and properly apply to tenants accounts receivable. Review all invoices, credit memos and cash applications for reasonableness, errors. Review Lease information, manual or computerized; Verify payments, ledgers for property, square footage. Read lease correspondence, review history of lease for adjustments. Apply appropriate administrative and overhead costs to bills from lease information.
• Prepare and review spreadsheets which provide billing information, (such as water utility bills) especially historical data.
• Analyze and apply recurring billing (Rent, Escrows etc.). Review each billing that is generated and make changes. Print invoices and distribute letters to all new tenants, showing monthly recurring charges,
• Analyze and apply appropriate utility billings (Sub-metered & direct charge back), liability & fire insurance billing and miscellaneous tenant charge backs.
• Review lease information, both computerized and hardcopy, to insure proper billing of tenants. Insure accuracy in information provided and address any concerns.
• Contact tenants looking for outstanding sales reports and information. Also verify accuracy when there are discrepancies with figures for different months. 
• Code all sales letters for entry. Enter sales dollars for percentage rent. Make revisions that may need updating due to tenants submitting sales information. Submit audited/revised figures for payment.
• Prepare reports to analyze tenants that have not returned sales reports. Distribute letters to these tenants.
• Respond to requests of account representatives for information. Regarding CAM charges. Obtain all invoices, review leases, and provide response. Also assist account representatives in finding information pertaining to billings.
• Apply appropriate consumer price index to tenant charges as called upon.

Knowledge, Skills and Abilities

Two plus years experience in accounts receivable or payable analysis, with experience in general ledger coding. 2-year accounting degree preferred or equivalent experience. Preferred experience in high volume billing. Excellent math skills and communication skills (written and verbal) with high level of attention to detail. Computer literate in Microsoft Excel/spreadsheet preparation including formulas and Microsoft Word.

Relationships

• Report to Supervisor, Billing Department. 
• Daily written and verbal communication with tenants, Insurance Department and Human Resources.
• May assist Real Estate Tax Billing Supervisor in preparation of tax bills.
• Communicate with lease agents, lease attorneys and lease review analysts as called upon to obtain information or question lease agreements.
• Communicate with property management, accounts payable, accounts receivable, account reps and insurance personnel regarding agreements and seeking of information on utility questions.