A growing Architectural Metal Fabrication company is looking for a dedicated Project Coordinator to join our expanding team. Under the direct supervision of the Lead Project Manager, this position performs multiple duties such as, but not limited to: entering PO’s into QuickBase, assisting Project Managers, and working on special projects as needed.

Essential Functions:

• Manage BellPro processes for multiple jobs to ensure on-time completion/delivery to customer while meeting the customer needs.
• Coordinating of timelines with the Director of Operations to ensure timely delivery of finished materials to vendors/customers.
• Process BellPro Workmanship Warranties for all projects with a base value of $5,000 or greater. These documents will be sent to the customer after full payment for the job is received.
• Request Finish Warranties from painting vendors for all jobs with a base value of $5,000 or greater. This process includes referencing the services provided by the vendor (i.e. powder coating railings, powder coated sun-shades, etc.), providing a completion date (the date the warranty begins, usually the ship date from the vendor) and any additional pertinent information required by the vendor to issue the warranty. These documents will be sent to the customer after full payment for the job is received.
• Process Purchase Orders as needed for Project Managers. Routinely check-in on the delivery status of POs from vendors, initiate or request color samples for jobs, send out color samples to customers for approval, etc.
• Assist Project Managers in compiling LEED certificates for all projects with a base value of $5,000 or greater. (This information should be requested on the BellPro PO issued to vendors, when appliable.)
• Confirm email delivery of all pack slips to customers as a job is shipped from the shop.
• Submit invoicing to accounting with the details provided by the Project Manager.
• Compare sales quotes and estimates to actual job costs on a weekly basis. Flag any unusual or discrepancies for the team to discuss.
• Handle confidential information in a professional manner.
• Create SOV’s (maintain a log on the shared drive) for PO’s as entered into QuickBase.

Education and Experience Requirements

Previous experience in managing large scale projects and process knowledge from quote to completion is preferred but not required. Proficient in Microsoft Excel, Word, and Outlook. Experience reading and understanding blueprints is helpful. Must have excellent oral and written communications skills. Previous experience in record keeping or office management role.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday
• No nights

Supplemental pay types:

• Commission pay

Work Location: In person