The Bellarmine College of Arts & Sciences invites applications for an Administrative Assistant who will provide administrative support for division chairs and faculty in multiple departments and programs. This is a full-time, 12-month position to begin March 1, 2024. Typical duties include issuing contracts for part-time faculty; processing new hires; maintaining load reports for full-time faculty; maintaining electronic syllabi files and faculty records; processing purchase orders, check requests, and reimbursements; hiring and supervising work study students; managing A&S social media outlets including Facebook and Instagram; and coordinating work through other offices as needed. Additional responsibilities may include assisting in A&S events by making room and food arrangements, taking minutes at Chair and A&S faculty meetings, performing routine clerical duties related to the office, and other essential tasks assigned by the division chairs, associate deans, and dean.

Minimum requirements include:

• High school diploma or GED equivalent
• At least 1 year of experience in an administrative support role preferred
• Strong organizational skills; detail-oriented and efficient
• Excellent computer skills, including but not limited to Microsoft Office Suite (Word/Excel/PowerPoint and Outlook, email)
• Strong interpersonal and teamwork skills
• Demonstrated leadership ability and problem-solving skills
• Ability to work independently with minimal supervision essential
• Strong verbal and written communication skills
• Proficiency in social media including Facebook and Instagram
• Ability to handle multiple assignments, while accommodating walk-ins and unexpected needs

Bellarmine University is committed to core values of diversity, equity and inclusion and embraces diversity in our workforce among members of faculty, staff and administration. We remain committed to affirmative actions, policies, procedures and attitudes necessary to continue to build and retain a diverse and equitable workforce. We will demonstrate a fully realized and lived commitment to equity and inclusion, empowering all members of our increasingly diverse community and supporting them to achieve their full potential. As part of Bellarmine's commitment to diversity, equity and inclusion, we will seek to ensure that all aspects of employment, including recruitment, selection, job assignment, training, compensation, benefits, discipline, promotion, layoff and termination processes remain free of discrimination based upon race, color, national origin, religion, sex, age, creed, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other protected class.