As the employment agency hiring temporary workers to be assigned to the Bill and Melinda Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation.
AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers.
The Team
The focus of the Global Development (GD) division is to help deliver targeted healthcare solutions in the developing world. Our strategies focus on Polio Eradication, Immunization, Primary Healthcare, Global Health Agencies and Funds, Emergency Response, as well as the country work on the African continent and in India.
Your Role
The Temp - Program Assistant is an integral member of the Office of the President team and works on assignments to fill short terms assignments for the Seattle assistants in Global Development. The Program Assistant provides wide and varied administrative and organizational support for the program and operations leaders and teams. Efficiency, attention to detail, flexibility, good interpersonal and problem-solving skills are essential in this role.
What You'll Do

• Manage complex calendars including meetings with participants in multiple time zones, both internal and external to the organization.
• Handles high workloads, competing demands, vague assignments, interruptions, and distractions with poise and ease.
• Proactively review upcoming weeks/months and support principals with planning, recognizing potential bottlenecks and making recommendations for how to best allocate time/make trade-offs when scheduling issues arise.
• Schedule and plan events, such as meetings, conferences and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.
• Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects.
• Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests.

Your Experience

• Associate or bachelor's degree. Prefer 3 years of experience, or equivalent experience preferably in an administrative role for a complex and fast-paced organization, interacting intensively with internal and external contacts.
• Sets priorities and meets goals while balancing needs of providing support for multiple individuals, including complex calendar, travel and event planning.
• Able to communicate effectively with internal and external contacts and adjust to a wide variety of working styles.
• Experience learning organizational priorities and how they align with the goals of a specific department/division.
• Experience establishing organizational systems to improve efficiency and functioning in a changing environment.
• Proven positive, collaborative approach to work, including a dedication to problem solving.
• Proficient with MS Office Suite including Outlook, Teams, PowerPoint, and Excel.

Other Attributes

• Has excellent decision-making skills, can prioritize effectively, and communicate decisions and processes to execution in a clear effective manner.
• Able to find solutions that are fitting for diverse groups with differing interests and needs by providing high-quality interactions, and clear and consistent communication.
• Experience working on teams with diverse cultural and professional backgrounds.
• Demonstrated ability to establish and maintain credibility and positive working relationships with staff.

*Must be able to legally work in the country where this position is located without visa sponsorship.
Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
NOTIFICATION: All opportunities listed are temporary in scope, and your employer would be AgileOne. These assignments are temporary and "at will." There is no guarantee of on-going employment with AgileOne or any promise, express or implied, of conversion to employment with the Foundation.