Responsibilities

• Serve as the central point of contact for all event-related inquiries. Facilitate effective communication among team members, clients, and vendors, ensuring everyone is well-informed throughout the planning process.
• Organize and document regular project meetings and ensure follow-up. Manage internal communication to ensure all team members have access to relevant information.

Maintain excellent documentation.

• Create and manage event timelines to ensure all tasks, from pre-event preparations to post-event follow-ups, are well-coordinated and executed on time.
• Take charge of event logistics, including venue and vendor coordination. Coordinate with suppliers and vendors to secure necessary services and equipment.
• Facilitate travel bookings (working with a travel agent or service).
• Manage attendees and track RSVPs to ensure accurate headcounts. Working with administrative staff to ensure effective and high-quality correspondence with speakers and participants.
• Oversee event registration processes, ensuring a smooth registration experience for attendees both pre-event and during the in-person convening.

Job Requirements :

• Proven experience as an event organizer or similar role, with a focus on administrative and logistics. Knowledge of event planning best practices.
• Strong organizational and time-management skills, capable of managing multiple tasks and requirements concurrently.
• Excellent communication and interpersonal abilities, with an emphasis on professionalism and client satisfaction.
• Detail-oriented mindset and a strong sense of responsibility for delivering high-quality events.
• Proficiency in relevant software applications, such as Google Docs / Spreadsheets and Google Calendar.
• Basic proficiency in budget management and financial reporting would be a plus.
2 days ago