Who are We:

BB Living is at the forefront of the single-family build to rent asset class. The company has grown from a niche investment born out of the Great Financial Crisis to a highly attractive, stabilized business with a presence in the top markets and communities across the United States.

After successfully sourcing and building over 1,000 homes in Phoenix, BB Living partnered with a public homebuilder to expand the build to rent strategy nationwide. BB Living has established themselves as the best-in-class build to rent operator with /- 20 communities owned/controlled, representing /- 4,000 homes spread across 10 markets.

Leveraging our track record and vertically integrated team, BB Living has sourced communities in high barrier to entry markets which has elevated the quality of our portfolio relative to other SFR operators.

Job Description:

As a Construction Services Administrator, you will play a critical role in ensuring the smooth operation of our construction projects by providing administrative support to the construction services leadership and construction teams, which includes vertical and horizontal construction. Your attention to detail, organizational skills, and ability to multitask will be essential in carrying out the following responsibilities:

Pay Cycle Activities: Vertical Payment Process

• Coordinate and manage the vertical payment process, ensuring timely payments to vendors and subcontractors.
• Review and verify payment requests, invoices, and receipts for accuracy.
• GE Invoice Processing, reconciliation, attend weekly GE meetings.
• Ensure invoices are accurately documented and tracked.
• Maintain records and follow up on outstanding payments.
• Post Purchase Orders daily.

Horizontal Payment Process

• Research and code each invoice to include cost codes and accounting commitment status on spreadsheet.
• Email (by market) the spreadsheet listing coding data for initial approval.
• Load invoices into Docusign for further processing.
• Update and send pay applications for select trades so they have refreshed version for next submission.
• Forward professional services and overhead invoices to the Construction Coordinator for processing.

ACME Invoice Processing

• Handle invoice processing specific to ACME (Texas projects).
• Verify invoices, reconcile accounts, and communicate with ACME as needed.

Generating Reports

• Generate various reports, including BP invoices, DocuSign Envelopes.
• Compile and organize data for reporting purposes.

Community Startup & Contract Administration - Vertical

• Assist in contract bidding for both horizontal and vertical construction.
• Community setup in BB Livings software – multiple module set up.
• Complete contract administration from set up to finish of community.
• Contract change log management.
• OCIP Management - Initial Enrollment
• Ensure compliance with OCIP requirements and documentation.
• Create and maintain trade contact list.
• Create and modify Exhibit B pricing documents for new contracts and change orders.
• Create Per Lot Budget Template.
• Vendor changes as they arise.
• Create Docusign packet with MCA and all required Exhibits, send out for signature.
• Once contracts are completed in docusign file in appropriate community folders.

MCA/PSA/Change Orders - Horizontal

• Work with PM to gather all required and completed documentation.
• Generate MCA document updating trade and project specific information and other supporting documents/exhibits.
• Create Docusign packet with MCA and all required Exhibits, send out for signature.
• Once Fully Executed MCA is received back enter new commitment into Sage.
• Log new contract data into NFP insurance portal.

JOA – Justification of Award - Horizontal

• Review incoming JOA documentation ensuring all required components have been received from PM.
• Submit JOA documentation in Docusign for internal approving signatures.

Office System Management Tools Buildpro/ Scheduling Software Administration

• Administer the Buildpro platform, including user assignments and job status updates.
• Provide support to team members using Buildpro.

Homefront Module

• Manage tasks related to the Homefront Sales Module, including address changes and garage orientation changes.
• Ensure accurate data entry and updates in the system.
• Set up new vendors.
• Sync vendor information from Sage to Homefront database.
• Ensure all community details are accurately entered.

SIBI ordering site

· Import community information into the Sibi system.

• Verify data accuracy and completeness.
• Order GE appliances on SIBI portal

Share Drive

• Keep all files up to date and organized on the share drive for Division you are responsible for.
• Set up new community files up in Purchasing Folder.

Attend Meetings

• Attend all necessary project meetings, department meetings, and other relevant gatherings.
• Take notes and provide administrative support during meetings.
• Assist Other Market Admins.
• Share best practices and assist with workload when needed.

Qualifications:

• High school diploma or equivalent (Bachelor's degree preferred).
• Previous administrative experience in the construction industry is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with construction management software (e.g., Buildpro) is a plus.
• Strong organizational and multitasking skills.
• Excellent communication and problem-solving abilities.
• Attention to detail and accuracy in data entry.
• Ability to work independently and as part of a team.
• Willingness to learn and adapt to new tools and technologies.

Job Type: Full-time

Benefits: 401(k), Dental insurance, Health insurance, Paid time off, Vision insurance, Bonus plan