Position Details

Location : Split between MacGregor Elementary & Washington Elementary

10 month position

Hours per day :

SUMMARY : Serves as confidential office associate to the Principal and Assistant Principals.

ESSENTIAL DUTIES AND RESPONSIBILITIES. Other duties may be assigned.

• Maintain discretion and loyalty with confidential information.
• Schedules appointments for the Assistant Principals.
• Ability to work with a large, diversified population of students, staff, and parents.
• Perform typing, filing and recording as applicable to position.
• Assists the Assistant Principals in the coordination of office support work within Student Services.
• Provide basic first aid to students such as ice, bandages, etc.
• Serve as a resource for employees, students, and parents.
• Utilizes district computer programs to process information related to student services.
• Accumulate, verify and file student information.
• To establish and maintain effective working relations with staff, students, and parents
• Makes and receives telephone calls, takes messages, routes calls.
• Types, prepares, distributes, file records / reports, correspondence,etc. related to Student Services and Assistant Principals needs.
• Performs duties within the policies of the Bay City Public Schools’ Board of Education, state and federal legislation which apply to this position.
• Takes / transcribes notes for correspondence and meetings.
• Attend Open House and parent / teacher conferences as required.
• Public relations representative to students.
• Good listener using a calming mannerism when individuals are angry or a stressful situation is present.
• Creates reports applicable to the student services department.

QUALIFICATION REQUIREMENTS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE : High school diploma or general education degree (GED); and minimum of two years previous office experience.

LANGUAGE SKILLS : Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff, and students. Demonstrated effective phone etiquette.

MATHEMATICAL SKILLS : Ability to perform basic math computations including rates, ratio, and percents using whole numbers, common fractions, and decimals.

Accounting skills required for budget purposes.

REASONING ABILITY : Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations. Demonstrated ability to use good judgment in decision-making.

OTHER SKILLS AND ABILITIES : Ability to successfully pass basic competency and computer skills testing assessments and ability to successfully pass a typing test at 30 words per minute with a high degree of accuracy.

Demonstrated ability to proficiently operate a personal and mainframe computer and related software (Microsoft Word, Access, Excel, Powerpoint, CIMS / Internet, Internet, etc.

Ability to develop effective working relationships with students, staff, and the school community. Ability to maintain a calm demeanor and remain professional in stressful situations.

Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties through knowledge of all district requirements and Board of Education policies.

Ability to prioritize work and organize work; with delegating as appropriate. Demonstrated ability to deal with confidential information with a high degree of discretion and loyalty.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is almost continuously required to sit and talk or hear.

The employee is occasionally required to walk and stand. The employee is occasionally required to reach with hands and occasionally will repeat the same hand, arm or finger motion many times as in typing.

The employee occasionally will lift and carry up to ten pounds and push / pull up to 30 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

Attendance and punctuality are expectations of the position.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is acceptable to this particular environment.

However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range.

The employee will be distracted and interrupted by such influences as people, phone calls, noise, etc.

The information contained in this job description is for compliance with the American with Disabilities Act ( and is not an exhaustive list of the duties performed for this position.

Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Last updated : 2024-04-30