Salary: $85,000.00 - $90,000.00 Annually
Location : Tacoma, WA
Job Type: Full-time
Job Number: 24-029
Department: Facilities and Operations
Opening Date: 04/22/2024
Closing Date: Continuous
SUMMARY

BATES TECHNICAL COLLEGE Assistant Director of Facilities and Operations is responsible for maintenance and operations of buildings, building equipment and systems, supervision of maintenance and custodial staff, contracted grounds maintenance, energy and utilities management, operational budgets, and coordinating minor capital projects. Responsibilities include customer relations, quality assurance, employee assessment and development, day-to-day staffing, budgets, cost containment and reduction initiatives, short and long-range planning, sustainability initiatives, problem solving, new product and service delivery, and continuous quality improvement efforts.
PLEASE NOTE: This position will be open until filled. Candidates who apply prior to May 6, 2024, will get first consideration. Applications will be reviewed weekly after this date
Please be sure to read this entire posting in order to understand the full scope and requirements of this position.
ESSENTIAL FUNCTIONS & OTHER DUTIES

Essential Functions

• Develop and maintain uniform custodial procedures and standards for all assigned facilities.
• Oversee the preventive maintenance (PM), corrective maintenance (CM), and scheduled maintenance (SM) programs for buildings, grounds, equipment and systems.
• Conduct regular site inspections and determine appropriate action.
• Ensure proper operation of heating and cooling systems and maintain proper building temperatures and indoor air quality.
• Approve, prioritize, assign and monitor work requests.
• Coordinate workflow with all college departments, outside vendors and contractors, as necessary.
• Establish project scopes, acquire cost estimates and bids for contracts, materials, and services.
• Manage grounds contracts as well as service contracts for the department.
• Coordinate work schedules with contractors, vendors and the college community.
• Work collaboratively with staff and community during emergencies, assisting with the assessment and implementation of corrective action.
• Responsible for the safety and protection of the building during inclement weather or natural disasters.
• Manage minor capital project budgets as assigned.
• Participate in short/long range facilities planning for the College.
• Manage solid waste, energy, pest management, recycling and utility programs ensuring sustainable initiatives are on-going.
• Coordinate and maintain College energy conservation programs.
• Analyze and monitor actual energy costs.
• Responsible for preparing budgets and management of financial operations of the department within the budget, goals and objectives of college guidelines and policies.
• Provide leadership, development and supervision to staff to maximize the overall performance and ensure alignment of the department's and College's strategic plan, core values, vision and mission.
• Ensure that all maintenance and custodial staff maintain appropriate licenses, comply with safety, health, fire and boiler codes, and safe handling, and storage of hazardous materials.

Non-Essential/Other Functions

• Assumes the backup role as needed during the absence of the Director of Facilities & Operations.
• Accountable for keeping personal development up-to-date; adding to skills and knowledge through courses that may be available through the Bates Technical College courses, professional development committees, etc.
• Participate actively and collaboratively on committees for college as needed including but not limited to staff recruitment, college councils, etc.
• Additional activities, duties and responsibilities may be added with or without notice to meet college needs.

Supervisory Responsibilities - This position is responsible for the following positions:

• Maintenance Engineers I, II, III & IV
• Custodians II & III

Conditions of Employment

• Once offer of employment is made, a background check including criminal record history will be conducted. Information from the background check will not preclude employment but will be contingent in determining the employee's suitability and competence to continue to perform in the position.
• Maintain first aid/CPR certification.
• Valid Washington State Driver's License and reliable vehicle for reimbursable travel.
• This position is required to work on campus.

QUALIFICATIONS

Minimum Qualifications

• High School diploma/GED or certification in closely related field.
• Three (3) to five (5) years of progressively responsible experience in custodial, maintenance, and grounds services.
• Two (2) to three (3) years of supervisory experience.
• Two (2) to three (3) years of experience working with HVAC and boiler systems.
• Two (2) to three (3) years of experience working with integrated building control systems.
• Two (2) to three (3) years of experience working with Computerized Maintenance Management Systems.

Allowable Substitution
If necessary, alternative combinations of education and experience may be evaluated by Human Resources for comparability.
Preferred Qualifications

• Education equivalent to a Bachelor's or an Associate's degree in Facilities Management or closely related field.
• Experience Managing Facilities Departments in higher education organizations with multiple campuses.
• Certified Educational Facilities Professional (CEFP) through APPA International.
• FMP, CFM, or SFP credential(s) through the International Facility Management Association (IFMA).

EQUAL OPPORTUNITY STATEMENT
BATES TECHNICAL COLLEGE reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations. Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at 253.680.7010. Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Dean of Student Services at 253.680.7105, Downtown Campus A211. For employee matters, the Executive Director of Human Resources at 253.680.7180, Downtown Campus A326.
Land Acknowledgement
We honor and recognize the Coast Salish people, specifically the Puyallup Tribe of Indians, on whose traditional territory and ancestral lands Bates Technical College campuses sit. They were forcibly relocated onto reservation lands in what is today Tacoma, Washington, in late 1854, after signing the Treaty of Medicine Creek with the United States. We acknowledge and thank the original stewards of this land.
If you are having technical difficul ties creating, accessing or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email . This recruitment announcement does not reflect the entire job description and can be changed and/or modified without notice.
Available Benefits to Eligible Employees
As a higher education employee, you and your qualified family members are eligible for a wide range of benefits including medical, dental, life insurance, retirement, long-term disability, as well as other optional benefits.
Medical/Dental Plans
Employees pay a portion of their medical care cost through payroll deduction. The employee premium is based on the choice of plan and coverage for eligible dependents. Vision is covered under the medical plan.
Bates provides dental coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:

• Uniform Dental Plan - Preferred Provider Organization
• DeltaCare - Managed Care Plan
• Willamette Dental - Managed Care Plan

Retirement Plans
Faculty and Exempt Positions
Faculty have to choose between either the State Board Retirement Plan (SBRP), also known as TIAA or Plan 3 of the Teachers Retirement System (TRS). Click to compare the two plans.
Exempt have to choose between either the SBRP or Plan 3 of the Public Employee Retirement System (PERS). Click to compare the two plans.
SBRP (TIAA) is a defined contribution plan with the following contribution rates:

• • Employee Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary
  • Employer Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary

TRS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:

• • Employee Contribution: Varies from 5% to 15%
  • Employer Contribution: 15.41% of gross salary

PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:

• • Employee Contribution: Varies from 5% to 15%
  • Employer Contribution: 12.83% of gross salary

Classified Positions
Classified employees have to choose between either the Plan 2 or Plan 3 of the Public Employee Retirement System (PERS). Click to compare the two plans.
PERS Plan 2 is a defined benefits plan with the following contribution rates:

• • Employee Contribution: 7.41% of gross salary
  • Employer Contribution: 12.83% of gross salary

PERS Plan 3 is a defined benefit and a defined contribution plan with the following contribution rates:

• • Employee Contribution: Varies from 5% to 15%
  • Employer Contribution: 12.83% of gross salary

Employee and employer contributions to applicable retirement plans are mandatory. The amount of the deduction and contribution are dependent upon the retirement plan chosen and may vary by current contribution rates in effect.
Bates provides $35,000 basic life insurance for death from any cause and $5,000 basic accidental death and dismemberment at no cost to the employee. Employees can enroll in additional low cost life insurance for themselves and dependents.
Bates provides a basic LTD insurance plan at no cost to employees. The basic plan pays a maximum of
$240 per month after 90 days of total disability. The optional LTD plan pays 60% of the first $10,000 of monthly salary, reduced by any deductible income such as social security or retirement benefits.
Employee cost is dependent upon benefit waiting period chosen.
Other Optional Benefits
Leaves and Holidays
Vacation
Eligible exempt and classified employees accrue annual leave at rates determined by their employee status, ranging from 7 to 16 hours per month when eligible.
Sick Leave
Eligible classified, faculty, and exempt staff accrue sick leave monthly. Employees represented by a bargaining unit should refer to their negotiated agreement for sick leave rules and accrual rates.
Holidays
Bates observes the following holidays/non-work days:
Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, New Year's Eve Day, New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Juneteenth
Personal Leave/Family Leave
In addition to vacation and sick leave, eligible employees receive personal and family leave each fiscal year at rates determined by their employee status
Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes
01

Do you meet all of the Minimum Qualifications for this position?

• Yes
• No

02

Please briefly tell us about your supervisory experience; please include dates.
03

Please briefly tell us about your experience with the following; - HVAC and Boiler Systems- Integrated Building Control Systems- Computerized Maintenance Management Systems
04

How would you describe your level of computer literacy? Please describe your knowledge of the Microsoft Office suite and other office productivity related software you have used most often in your work and how you have used them.
05

By saying yes below, you are agreeing that you understand that all fields on the application must contain your actual work history and education in order for your application to be fairly screened. You further understand, if those areas are not completed, or you type "see resume," for example, your experience and/or education may not counted toward the minimum qualifications for this position and you may be screened out of the process. Do you understand this requirement?

• Yes
• No

Required Question