Railway Products Group is looking for an Administrative Assistant to support the Purchasing Department. We need someone who is dependable, prompt, detail-oriented, and meticulous with a strong bend towards accuracy.

The Purchasing Assistant will provide administrative support to the Purchasing Department of a small manufacturing plant in Baltimore, Maryland.

Strong written and verbal communication skills a must. Must be able to work in a fast-paced environment with fast-changing priorities. The right person is patient, able to follow instructions but work independently. Training provided during the 90-day evaluation period. Professional position with tremendous growth potential. Detail-oriented, articulate, and sociable, yet task-oriented. Organized, efficient, meets deadlines. Good researcher / investigator.

Candidate will send emails to managers, requestors, and suppliers. Written communications must be precise, unambiguous, accurate, and grammatically correct. Must be able to compose quickly. Candidate must use proper business telephone etiquette when contacting suppliers.

To be considered for this opportunity, the candidate must submit a cover letter and resume.

General Responsibilities:

· Update and maintain the “Purchasing Portal” – a spreadsheet listing all incoming Purchase Requisitions and listing the disposition of those requisitions.

· Communicate status updates to internal requestors.

· Assign Purchase Requisitions to Purchasing Agents (Buyers) based on project code and other criteria.

· Submit and monitor check requests and credit card approval documents to management.

· Maintain check request and credit card records.

· Maintain miscellaneous tracking logs, including the credit card log.

· Generate weekly Expected Delivery Report.

· In coordination with Buyers, schedule and expedite delivery of supplies.

· Verify completeness of buyer’s purchase order files

· Maintain purchase order filing systems – Hard copy and electronic versions.

· Update purchasing-related forms.

· Assist with streamlining / efficiency efforts.

· Assist with the documentation portion of material movement within and outside the facility.

· May be required to perform some purchasing tasks, including sourcing suppliers, obtaining quotations, and making awards to successful bidders.

Qualifications:

• High School Diploma. College a plus.
• Strong written and oral communication skills.
• Working knowledge of basic math.
• Strong computer skills and proficiency with Microsoft Apps: Excel, Word and Outlook. Working knowledge of MRP/ERP database program(s). MAS90 / Sage 100 a plus.
• Experience in an ISO environment a plus.

Salary based on experience and capabilities.

Job Type: Full-time

Pay: $30,000.00 - $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person