As an Administrative Assistant and Event Coordinator, you play a pivotal role in fostering a welcoming and efficient environment for all stakeholders. This dual-function position entails providing administrative support to the team while also spearheading the planning and execution of various company events. From document management to orchestrating engaging gatherings, your contributions will be integral to enhancing relationships and organizational success.

Key Responsibilities

Administrative Support:

• Welcome and assist clients, employees, guests, and vendors with warmth and professionalism.
• Manage document creation, spreadsheets, and signatures, including notary services as required.
• Handle bi-weekly mail pick-up, sorting, digitization, and distribution.
• Maintain vehicle data, registration, titles, insurance, and oversee maintenance reminders.
• Inventory, ordering, and distribution of office supplies.
• Conduct property visits and assist with various administrative tasks as needed.

Accounting:

• Provide timely accounting support including credit card processing, invoicing, billing, and expense management.
• Process accounts payable for various entities via Bill.com.
• Manage bank deposits and electronic records of the deposits.
• Payroll reporting via Clockify for seasonal and hourly employees.

Event Coordination:

• Plan and organize company events, ensuring creativity and meaningful engagement.
• Generate innovative ideas for client celebrations, gifts, and gatherings.
• Coordinate logistics, venue selection, catering, and other event essentials.
• Manage invitations, RSVPs, and attendee communications.
• Create welcoming environments for meetings and events, facilitating technology setup and participant comfort.
• Collaborate with team members to ensure seamless execution of events.

Education and Experience:

• Higher education degree or relevant certification preferred.
• Proficiency in Microsoft Office 365, digital meeting platforms (Zoom, Teams, Webex), Bill.com, Salesforce, and Adobe preferred.

Required Skills/Abilities:

• Strong emotional intelligence and interpersonal skills.
• Exceptional written and verbal communication abilities.
• Excellent organizational and multitasking skills with acute attention to detail.
• Tech-savvy
• Analytical and problem-solving capabilities.
• Commitment to confidentiality and professionalism.
• Ability to work both independently and collaboratively in a dynamic environment.
• Dedication to creating a welcoming and inclusive office culture.

Company Information:

We provide comprehensive services including property management, financial, legal, tax, accounting, and consulting. Our team is committed to delivering exceptional service to our clients.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Idaho Falls, ID 83402: Relocate before starting work (Required)

Work Location: In person