Pay Range: $26-$27.29 per hour

Job Purpose: Safely and effectively compile data, compute fees and charges, and prepare invoices for billing purposes. Communicates with customers and co-workers to complete responsibilities. Deadline driven, weekly and monthly. Process weekly payroll.

Duties and Responsibilities

• Process weekly payroll information for 3 unions (e.g timesheets)
• Document customer related communications in the company's internal customer service system
• Ensure the confidentiality and security of all financial and employee files.
• Process accounts receivable weekly and monthly, emailing invoices, scanning documents and mailing invoices as well as checks.
• Prepare monthly union medical, union dues, pension three unions.
• Respond promptly to customer inquiries for information and documentation requests on their accounts.
• Responsible for direct communication with various department managers on an as needed basis regarding past due customers
• Prepare collections letters and aging reports
• Research rebate checks
• Prepare, generate, and review various internal reports
• Prepare debit and credit memos as required
• Apply payments to accounts and reconciling customer accounts with the customers
• Assist in the mailing of invoices and checks
• Assist in setting up customers and making changes to customer accounts
• Assist in compiling reports and recording information in various databases
• Support accounting operations by filing documents, reconciling statements; running software programs
• Interact with others in a professional and ethical manner
• Follow department and company procedures
• Keep up regular attendance and punctuality; regular attendance and punctuality are essential for the smooth operation of this company
• Other duties as assigned

• A minimum of two years of education beyond a high school diploma (Associate's degree preferred)
• Must have at least 3 years of experience in an accounting position
• Must have experience in accounts receivable and payroll
• Ability to follow oral and written directions to complete assigned tasks
• Ability to utilize problem-solving techniques and to demonstrate analytical skills
• Ability to multi-task and work well with others
• Must have excellent communication skills
• Ability to investigate and document customer issues
• Proficiency with Word, Excel and Outlook and preferably Paylocity.(or similar software application)
• Less than 5% travel required.

Physical Demands/Requirements:

Constantly (over 2/3):

• Operates computer and other office productivity machinery such as calculator, copy machine and printer.
• Remain in a stationary position for 50% or more of the time
• Review documents, organizes data and detects accuracy of information

Frequently (1/3-2/3):

• Moves throughout office accessing files, office machinery, etc.
• Communicates with customers and co-workers and exchanges accurate information in-person, telephonically and via electronic devices/e-mail

Occasionally (under 1/3):

• Moves materials or documents up to 25 lbs

This position is currently accepting applications.