The Office Manager manages the day to day administrative operations on the project site also working with Accounting, Human Resources, IT, and Recruiting.

Job Duties & Responsibilities:

• Compose and/or edit letters, memos, reports, procedures, etc. as required.
• Prepare and process day-to-day administrative items (i.e. Expense Reports, Timesheets, Personnel Action Reports, etc.) per Supervisor’s authorization.
• Maintain Supervisor’s calendar; schedule/confirm meeting dates, arrange travel, hotel, car reservations, etc.
• Review, code and process invoices for payment through Invoice Router.
• Work and follow-up with subcontractors/vendors to ensure paperwork submitted is completed timely and in good order. These include but are not limited to: contracts, insurance certificates, lien releases, change orders, and application for payments.
• Open and prioritize in-coming mail; distribute and/or process those items not requiring supervisor’s approval.
• Organize, file, copy, scan and maintain project documents, personnel files, records and correspondence in paper and/or electronic files.
• Greet and direct visitors to the project.
• Order, maintain and issue office supplies.
• Prepare closeout document binders.
• Perform additional responsibilities as directed by Supervisor(s).

Job Requirements:

• Requires good written and verbal communication skills.
• Must be able to work with all levels of construction workers as well as on-site subcontractors and management personnel.
• Efficient computer skills; experience with Excel is a must.
• Experience with certified payroll a plus.

Compensation & Benefits:

• Competitive compensation
• Please also apply online at: blharbert.com/careers
• BL Harbert International is an EOE/Vets/Disabilities

Job Type: Full-time

Benefits:

• 401(k) matching
• Health savings account
• Life insurance
• Parental leave

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Construction: 1 year (Preferred)

Ability to Relocate:

• Ellsworth AFB, SD: Relocate before starting work (Required)

Work Location: In person