Description

The Subcontract & Supplier Registration Specialist will prepare and issue all company subcontracts and work with subcontractors to achieve timely execution of subcontracts and compliance with administrative subcontract requirements. Register new and potential suppliers through the company's defined procedures and maintain supplier registrations in Oracle/MIS.

• Work with Legal, Project Managers and Project Manager Assistants to prepare, review, modify, facilitate the negotiation of and finalize subcontracts in accordance with company policy.

• Work with Legal, Project Managers and Project Manager Assistants to accommodate subcontractor clarifications in accordance with company policy.

• Assure that customer contract terms and conditions that must be flowed down to subcontracts are identified and included in subcontracts as required.

• Maintain records of subcontracts and follow-up on subcontract execution and administrative requirements.

• Maintain subcontract templates, modify templates as directed by legal counsel and assure proper template versions are utilized in issuing subcontracts.

• Prepare and issue standing agreements to subcontractors who qualify to have such agreements issued.

• Register new and potential suppliers in accordance with company policy via Oracle/MIS and maintain expired registrations of current suppliers.

• Work with third-party service provider and suppliers to assure compliance with subcontract and supplier registration insurance requirements.

• Order and maintain Comdata P-Cards.

• Complete new supplier credit applications.

• Receive, edit, and execute Bare Rental Equipment Agreements.

• Work with company’s insurance company to obtain Certificate of Insurance for applicable Bare Rental Equipment Agreements.

• Monitor Accounts Payable OnBase to process subcontract invoices by verifying the subcontract has been executed, the COI, and Lien Waiver received.

• Performs other duties as assigned.

Qualifications

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.

• Associate degree (A.A.) or equivalent, Bachelor’s degree preferred; 3-5 years related experience and/or training; or equivalent combination of education and experience.

• Computer Skills:

• Strong working knowledge of MS Office programs.

• Ability to multi-task and prioritize tasks.

• Must be very organized, accurate, and thorough.

• Must be able to work with a variety of personalities.

EEO/Minorities/Females/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-WI-Appleton

Schedule: Full-time

Travel: Yes, 10 % of the Time

Req ID: 240049

#LI-KJ #ACO N/A