POSITION SUMMARY: Responsible for administrative and clerical support for the truck & trailer maintenance shop, vendor relations, and accounting procedures.

DESCRIPTION OF WORK:

ESSENTIAL FUNCTIONS:

1. Receive phone calls from multiple lines.

2. Retrieve mail for the department and distribute as needed.

3. File daily maintenance and inspection records.

1. Maintain parts and tire inventory in Fleet Maintenance database.
2. Issue and track purchase orders for expenses.
3. Process invoices for approval and payment.
4. Track specific expenses for budget purposes.
5. Monitor fuel prices daily and purchase when needed.
6. Track fuel usage (both on road and off road) and report to departmental heads.
7. Report inventory, usage expense, and accruals at period end to accounting mngr.
8. Maintain DOT files according to regulations.
9. Perform physical inventories as required.
10. Maintain SDS sheets for hazardous materials within the department.

IMPORTANT FUNCTIONS:

1. Licensing and permitting for the transportation department.

1. Set up new accounts with vendors as needed.
2. Maintain updated information on file with vendors, such as credit and tax forms.
3. Retrieve online invoices and reports.

5. Warranty tracking of parts and services.

QUALIFICATIONS REQUIRED:

Any combination of education, training and experience providing the following knowledge, skills, and abilities.

Knowledge: General understanding of accounting procedures and mathematics. Extended knowledge of computer operation and inventory management.

Abilities: Excelled in keyboarding and 10-key skills, strong ability to communicate effectively, accurately operate inventory systems, spreadsheets, and reporting programs. Must be able to meet deadlines and maintain reporting on a scheduled basis.

Experience, Education and Training: High School Diploma. Experience with basic computer operating systems, inventory database system experience helpful, experience with accounting procedures and record keeping as well as handling multiple lines. 

Physical Requirements: Perform daily bending, lifting, walking long distances, and reaching. 

Working Environment: Indoors and outdoors as needed. Exposure to diesel fumes on occasion.