Associate Registrar

Summary:

The Associate Registrar plays a critical role in ensuring the smooth functioning of academic operations within the university. They work closely with the Registrar and other administrative staff to manage student records, coordinate registration processes, and provide support for various academic initiatives.

Responsibilities:

• Student Records Management:
  • Oversee the maintenance and accuracy of student records, including academic transcripts, grades, and enrollment status.
  • Ensure compliance with university policies and regulations regarding student records management.
  • Manage the confidentiality and security of student records in accordance with legal requirements.
• Registration Coordination:
  • Coordinate the registration process for new and returning students.
  • Provide assistance and guidance to students and academic advisors regarding registration procedures and requirements.
• Academic Advising Support:
  • Assist academic advisors in providing accurate information to students regarding degree requirements, academic policies, and program options.
  • Help resolve academic issues and concerns raised by students, faculty, or staff, escalating complex issues to the Registrar when necessary.
• Compliance and Reporting:
  • Stay informed about regulatory requirements and accreditation standards related to academic records and student information.
  • Prepare reports and documentation as needed for internal audits regarding checks and balances within the office.
  • Collaborate with institutional research staff to collect and analyze data related to student enrollment, retention, and academic performance.
  • Responsible for Athletic Eligibility review and compliance within the University, in conjunction with the Athletic
• Technology and Systems Management:
  • Utilize student information systems (SIS) and other technology platforms to manage student records, registration processes, and academic workflows.
  • Assist in the implementation of system upgrades, enhancements, and training initiatives to improve efficiency and usability.
  • Troubleshoot technical issues and coordinate with IT support staff to resolve problems in a timely manner.
• Collaboration and Communication:
  • Foster positive working relationships with academic departments, administrative units, and campus stakeholders.
  • Serve as a liaison between the Registrar's Office and other campus offices, committees, and external agencies.
  • Communicate important updates, deadlines, and policy changes to students, faculty, and staff through various channels, including email, websites, and social media.

• Champion diversity, build an inclusive culture and learning experience, and maintain an equitable learning environment.
• Performs other job-related duties as assigned.

Qualifications:

• Bachelor's degree in education, business administration, or a related field (Master's degree preferred).
• Prior experience in higher education administration, preferably in a registrar's office or related area.
• Knowledge of student information systems (e.g., Jenzabar, Banner, PeopleSoft) and proficiency in Microsoft Office applications.
• Strong organizational skills with attention to detail and accuracy in record-keeping.
• Excellent interpersonal and communication skills, with the ability to interact professionally with diverse stakeholders.
• Familiarity with academic policies, regulations, and compliance requirements in higher education.
• Ability to work independently, prioritize tasks, and handle multiple projects simultaneously in a fast-paced environment.
• Multilingual skills highly preferred.

Successful candidates should showcase their work and experience in contributing to a climate that supports a diverse student body, serves first-generation college students, multilingual learners, and contributions to equity and social justice through their work.

Benefits:

This is a full-time position, eligible for the usual and customary benefits. Avila University’s comprehensive benefit package includes a generous holiday schedule, tuition remission for employee and dependents, vacation and sick leave, employee assistance program, retirement benefits and health insurance. 

The Community:

Kansas City, a two-state metropolitan area with a population of nearly two million, offers a wide variety of cultural, educational and social life opportunities. Avila University, a Catholic university founded and inspired by the Sisters of St. Joseph of Carondelet, provides undergraduate and graduate education in the liberal arts and professional studies, preparing lifelong learners who make meaningful contributions to the global community.

Additional Employment Information:

Avila University is committed to equal employment opportunity and does not discriminate on the basis of, sex, race, religion, age, color, sexual orientation, disability, national or ethnic origin, marital status, veteran's status, genetic information or any other characteristic protected by law.

Avila University requires the successful completion of a background check as a condition of employment.