Administrative Support - B2B Mailing Operations

Avetta's SaaS platform connects the world's leading organizations with qualified suppliers, contractors, and vendors. We bring unmatched visibility to companies through cloud-based technology and human insights. As a result, we foster sustainable growth for businesses and their supply chains. Our SaaS subscription software is used by 85k active customers in over 100 countries.

If within commutable distance to one of our offices, this role would require a hybrid work schedule (minimum 3 days in office, 2 days working from home). Preferred candidates will reside within commutable distance to our Lehi, UT office.

SUMMARY

The Mailing Operations Specialist will work with our internal teams to assist in our Mailing Operations. This person will be trained on all Mailing Operations procedures for redundancy purposes but will specialize in specific tasks that make up part of the overall process. We are looking for someone who can learn new processes quickly, is a team player, and is good at pulling and cross-referencing data reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Monitor Supplier Profile Updates (SMB, Sole Owner, Employee Counts)
• Campaign Stratification & Prioritization
  • Take Company NAICS codes and Identify High/Medium/Low Risk
  • Take Spend Data (&, # of Invoices, or combo) and identify High/Medium/Low Spend
  • Put Risk and Spend Data into Stratification/Prioritization Matrix
  • Assign Communications Strategy A-D
  • Assign Prioritization 1-3
• Sales Overlaps
  • Run Lists through Ringlead with for matches (Match logic is as loose as we are comfortable with)
  • When requested, run lists through ZoomInfo Company match for NAICS codes
  • When requested, run lists against current Client Connections in Connect
• Special Data Analysis & Enrichment Projects
• Redundancy for all Mailing Operations

MINIMUM QUALIFICATIONS:

• Ability to work independently and as part of a team
• Able to work in fast-paced, self-directed entrepreneurial environment
• Excellent time management skills
• Strong decision-making, problem resolution, and creative thinking skills
• Able to multi-task the activities with shifting priorities

EDUCATION, TRAINING AND EXPERIENCE (if applicable):

• Intermediate knowledge of Excel including using formulas
• 2 years of administrative support experience
• HS Diploma or equivalent at minimum