General Clerk II

Carthage, IL (Hancock Co.)

JOB PURPOSE SUMMARY : The General Clerk II will assist a US federal agency by providing clerical and administration functions.

Process, prepare, monitor, track, and maintain documentation. Compile and file documentation. Ensure document accuracy.

DUTIES AND RESPONSIBILITIES :

• Assist with the finding and collecting of completed documents and updating the database
• Mail completed documents
• Review files to find all applicable documentation
• Separate document files by geographic location and confirm file information matches the correct locations
• Convert the existing document file system to a new file system
• File, scan documents and create a map index of the location associated with the documentation
• Utilize mapping software to document locations and create an index
• Scan selected documents into a PDF file, set up a link to the file and the appropriate archived folder
• Name the file using the designated naming convention and upload files to a shared drive
• Set up a hard copy folder to be placed back into the filing system
• Check for and compile duplicate documents
• Perform other duties relating to administrative / clerical tasks
• Travel outside of the assigned location may be required to support the customer mission. Travel to a Field, Area, or State office may be necessary for various reasons such as training, assisting other team members, or exchanging files to be processed at the assigned location.

Travel is conducted utilizing a government vehicle (GOV); however, a privately owned vehicle (POV) may be authorized as a last option if a GOV is not available.

Other :

• US Citizenship required
• Submit to an FBI fingerprint check
• Successful adjudication of a National Agency Check with Inquiries (NACI)
• Possess and maintain a proper state-issued motor vehicle license

EXPERIENCE & QUALIFICATIONS :

• Two (2) years of relevant experience with clerical and administrative tasks
• Knowledge and experience in general office procedures such as preparing documents and filing tasks
• Knowledge and experience using a variety of computer hardware and software applications
• Ability to learn and use agency-specific applications
• Knowledge and experience operating small office machinery, such as calculators, fax machines, scanners, postage meters, and copy machines
• Familiarity with certified mail and return-receipt mailing procedures
• Preferred experience with mapping software, or the ability to learn the application
• Capable of working independently
• Must read, write, speak, and understand the English language fluently
• Knowledgeable of the Equal Opportunity and Civil Rights Policy

EDUCATION REQUIREMENTS :

High School Diploma or equivalent, minimum

Avalon Business Engineering Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Last updated : 2024-04-24