The Labor Compliance Specialist will play a vital role in ensuring adherence to labor laws and regulations by reviewing Certified Payroll Reports and associated documentation. The primary responsibility will be to identify any instances of non-compliance and meticulously prepare comprehensive reports outlining your findings. This position will require persistent follow-up and communication directly with industry partners.

1. Data Collection and Review:

• Collect and review Certified Payroll Reports (CPR) and supporting payroll records from the AUI Payroll team and subcontractors, utilizing both web-based applications and hard copy submissions.

2. Labor Compliance Support:

• Collaborate with staffing agencies to determine the applicability of state and federal prevailing wage requirements and provide labor compliance support, including prevailing wage rate information.
• Ensure proper reporting of prevailing wages, fringe benefits, apprentice utilization, and resolution of employee wage violations.
• Ensure Apprenticeship documentation is submitted and correct; Apprentice certification, correspondences requesting apprentices, etc.
• Ensure journeyman to apprentice ratios are reflected accordingly on certified payroll reports, and if not follow-up with subcontractors or internal AUI operations team.

3. Documentation Management:

• Issue requests for missing or revised documentation and correspond with AUI internal team and subcontractors to ensure compliance.
• Establish and maintain comprehensive case files reflecting all relevant documentation.

4. Communication and Collaboration:

• Communicate with contractors to resolve discrepancies or inadequacies in Certified Payroll Report submittals.
• Review contracts for Prevailing Wage requirements and collaborate with other parties, as appropriate.

5. Software Utilization:

• Utilize LCP Tracker software to review and approve certified payroll and payroll documents
• Assist with setup of projects on LCP Tracker and assist subcontractors as needed.
• Utilize various software such as Viewpoint, Project sight, Onedrive, etc.

6. Regulatory Compliance:

• Monitor changes and updates to state and federal labor compliance and prevailing wage regulations, applying them to agency/client labor compliance procedures and practices
• When necessary, submit requests for clarification from the Department of Labor regarding prevailing wage schedules.

7. Client Support:

• Assist staff with client requirements by preparing spreadsheets, documents, and emails as needed.
• Prepare for and provide information to comply with requests from auditors and respond to requests for certified payroll/labor compliance related documents.

8. Subcontract Administration:

• Facilitate subcontract administration by sending out subcontracts for signature, logging executed contracts, and ensuring compliance with all labor requirements

9. Training and Education

• Provide training and guidance to Payroll team members and other stakeholders on prevailing wage compliance requirements and best practices.
• Develop and maintain process documentation and training materials related to prevailing wage processing.

10. Accounting Support:

• Provide assistance to the accounting department with various duties as required.
• Manage and maintain the IRA Compliance email box.

Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Previous experience in payroll processing, auditing, or compliance-related roles required.
• Strong understanding of state and federal prevailing wage requirements, labor laws, and compliance standards.
• Proficiency in utilizing web-based applications and software for data collection and analysis; experience with LCP Tracker software preferred.
• Proficiency in utilizing Viewpoint or similar ERP preferred. Excellent communication skills, both written and verbal, with the ability to effectively interact with contractors, subcontractors, and agency staff.
• Exceptional attention to detail and organizational skills. Ability to work independently, prioritize tasks effectively, and meet deadlines in a fast-paced environment.
• Familiarity with subcontract administration processes and procedures is advantageous.
• Ability to maintain confidentiality and handle sensitive information with professionalism and integrity.
• Experience with payroll software and systems or similar platforms.
• Excellent analytical and problem-solving skills, with a strong attention to detail.
• Moderate to advanced Microsoft Office skills (Excel, Word, Outlook, Teams, etc.)

Applicants – a job offer is contingent upon the completion of a satisfactory background check, negative drug test satisfactory to the AUI drug and alcohol policy and per state law. Test will be performed at a federally certified lab. Upon request an operator/safety certification must be provided.

This application will be given every consideration, but its receipt does not guarantee that the applicant will be employed. Each question should be answered in a complete, accurate and legible manner as no action can be taken on this application until all questions have been answered.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• In-person
• Office

Ability to Relocate:

• Fort Worth, TX 76177: Relocate before starting work (Required)

Work Location: In person