EXECUTIVE ASSISTANT & ACCOUNTING COORDINATOR

ATLAS Space Operations connects humanity through space, driving valuable and actionable changes here on Earth. Leveraging Freedom™, our proprietary communications platform, ATLAS provides secure and scalable global satellite communications. Freedom is powerful and adaptable, providing services for government agencies and private sector clients, while also supporting ground networks outside of ATLAS.

ATLAS has been recognized as #1 on the World Teleport Association’s Fast 10—a ranking of the fastest-growing teleport operators in the world— and placed #102 on the Inc. 5000, rounding out our success by taking #15 among software companies. Unique to ATLAS is our position on the Vet100, a subset of the Inc. 5000 that highlights the fastest-growing veteran-owned companies in America. This recognition carried special importance for the ATLAS team, many of whom are veterans of our nation’s military.

ATLAS is looking to hire an energetic, team-oriented individual to perform basic daily office administrative functions while assisting the ATLAS leadership team, and who is capable of multitasking to broadly support ATLAS business objectives, regardless of the exact role or function which needs to be performed.

Job Description:

● Develop and sustain local office vendor relationships and order supplies.

● Maintain shipping and receiving logistics between supply chain/vendors and ATLAS facilities, worldwide.

● Lead and maintain internal ATLAS shipping policies and procedures.

● Identify and resolve data gaps in asset database; lead recurring asset record audits; manage and update asset database as needed to support business operations.

● Support accounting functions of booking travel and entertainment, employee expense reports, invoicing, accounts receivable, and accounts payable

● Coordinate payroll between ATLAS and its subsidiary Freedom Space

● Support Human Resources with new hire general office orientation, onboarding procedures and communication of health policy.

● General coordination and assistance with marketing events and trade shows

● Maintenance of ATLAS calendar events, meeting coordination, office gatherings, media visits, etc.

● Coordination of gift items and delivery for Clients.

● Assist leadership team with calendars, travel, and administrative responsibilities.

● Corporate travel arrangements for industry conference attendees.

● Maintain bios on co-founders and internal subject matter experts.

Skills/Qualifications:

● Experience with managing multiple tasks simultaneously and quickly adjusting to changing priorities.

● Experience in managing emails, calendars, and schedules.

● Experience with accounting software and understanding of basic accounting functions

● Aptitude to understand and adopt online collaboration tools and design/program management applications.

● Demonstrated ability to work effectively with others, particularly in teams.

● Strong work ethic and flexibility to work as required to meet company milestones.

● Self-motivated, detail-oriented, and organized with excellent time management skills.

● Analytical abilities.

● Advanced computer skills, with an aptitude to learn new systems and procedures.

● Hands-on experience with office machines and equipment.

Required Qualifications:

● Bachelor’s degree in business administration, communications or any related field. Experience will be considered in lieu of a degree.

● 2-5 years of experience as an administrative or office manager.

● Knowledge and experience using QuickBooks.

● Must have exceptional attention to detail.

● Must possess strong organizational and time management skills, and the ability to prioritize.

● Must be a self-starter and driven to succeed.

● Must possess excellent verbal and written communication and interpersonal skills.

● Strong problem-solving skills and analytical abilities.

● Must be proficient with Microsoft Office and Google products.

● Experience working with PEO’s.

Additional Information:

● Location: This position requires reporting to ATLAS headquarters located in Traverse City, MI.

● Benefits include a competitive salary, medical, dental, and retirement programs; flexible time off policy.

● Flexible remote work policy, however, the majority of time in the office.

● Military veterans and spouses are highly encouraged to apply.

● Must be a U.S. Citizen

Please send your cover letter and resume to: cheryl.williams@atlasspace.com

ATLAS is committed to cultivating and preserving a culture of inclusion and connectedness, and we are proud to be an Equal Employment Opportunity employer. ATLAS Space Operations, Inc. is a Michigan Veterans Affairs Agency Silver Level Veteran Friendly Employer. We encourage all qualified veterans, members of the National Guard or Reserves, and military spouses to apply for this job posting. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Traverse City, MI 49684