Description

PRINCIPLE FUNCTION: Reporting to the Accounting Manager, this position is responsible for managing accurate

recording of all revenue streams, updating & distributing cash management reports, and reconciling balance sheet accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Daily reconciling of multiple revenue streams and to approve and post them in Financial Edge.
• Manage the payroll process through Paylocity on bi-weekly basis; verifying all hours are correctly accounted for, all PTO requests and Expense reports are approved by the department’s manager and process manual checks if necessary.
• Prepare monthly reconciliations for balance sheet accounts, including bank reconciliations.
• Reconcile Monthly Revenue from each Revenue source (Admissions, Gift Shop, Restaurant, & Special Events).
• Reconcile Monthly Development Reports
• Approve Daily data entry to record reconciled cash receipts and revenue batches.
• Daily Special Events and Bars reconciliation of drink tickets during Garden Lights.
• Prepare monthly reporting for departments, projects and events with emphasis on variance reporting
• Complete weekly reporting and analytics examining operating metrics
• Assist the Accounting Manager with the annual independent audit
• Ensure proper revenue recording with Garden policy with assistance from Accounting Manager
• Create daily, weekly and monthly journal entries to properly reflect assigned accounts
• Serve as liaison between Accounting and all other departments in regards to revenue and receivable related issues
• Serve as backup to other Accounting Staff.
• Ad-hoc and other reporting activities as they arise, not limited to items above.

Requirements

• Accounting Principles: Strong knowledge and the ability to apply U.S. Generally Accepted Accounting Principles (GAAP) as they relate to non-profit organizations
• Transaction Knowledge: Ability to understand complex business transactions (e.g., accruals, prepaid expenses, accounts payable, accounts receivable etc.) and their corresponding accounting treatment
• Attention to Detail: Ability to accomplish tasks in a timely and accurate manner as well as completing detailed review of the output of team members
• Financial Analysis: Ability to prepare, analyze and report financial data creating thoughtful and efficient spreadsheets/reporting tools, explaining variances, identifying issues and making recommendations as appropriate
• Control Environment: Ability to assess current controls to ensure that assets are safeguarded and that transactions are authorized, recorded, and reported.
• Communicating Effectively: Conveying information and ideas in a clear, respectful, and timely manner; providing information to ensure understanding; solicits input from the audience during the communication.
• Reconciliation: Ability to compare data from various data sources and identify inconsistencies or variances, and correct errors.
• Customer Focus: Making customers (external and internal) and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships; creating and executing plans and solutions in collaboration with the customer.
• Contributing to Team Success: Actively participating as a committed member of a team and working with other team members to help complete goals and deliverables.

POSITION REQUIREMENTS:

• Bachelor degree in Accounting or related field
• 5 years of progressive responsibility in an accounting function
• Power User of Microsoft Excel
• Demonstrated aptitude in learning and maneuvering accounting systems
• Understanding of GAAP and practical application of the principles
• Excellent Written and Verbal Communication Skills
• Experience with Blackbaud a plus (Financial Edge)
• Experience with Paylocity a plus
• 2 years of audit experience preferred

PHYSICAL REQUIREMENTS:

Position requires long period of sitting, occasional walking and standing. Work requires heavy computer use. Lifting of heavy change containers may be necessary.

MENTAL REQUIREMENTS:

Accuracy in all aspects of work is critical for this position. Attention to detail while doing somewhat repetitive work is required.

The above job duties and responsibilities describe the general nature and level of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory of all duties required of employees in this job.

It is the policy of the Atlanta Botanical Garden to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, reasonable accommodations will be made for qualified individuals with disabilities