Description :

Candidate will be responsible for supporting Safety Department with weekly communication. Day to day tasks include the following :

80% of communication is internal facing with the following : sending out weekly posts on Safety Topics that are happening in the auto industry, reading press releases, weekly news letters and then summarizing key findings and distributing information gathered to team.

Also working with HQ's Marketing team, reviewing marketing publishing's that relate to Safety, fact checking and ensure accuracy.

20% is external, working with 3rd party's Utilize industry resources to predict future trends from 3rd party safety rating organizations.

Assisting with PO's, invoices and assisting with tasks related to partnership between Client and 3rd party.

• Continuous monitoring, summarizing, and reporting of industry safety trends
• Technical Safety Data Maintenance

oMaintain official external safety test schedules

oMaintain Test Result Databases

IIHS Top Safety Pick Award reporting

oPopulate test results and final ratings

oCo-work with sales teams and their marketing agencies in correct usage of safety award advertisements

oMaintain award status and trophy inventory

Administrative Support

oTeam activity, project, and travel calendar maintenance

oVendor communication

oProject status tracking

oBudget Support Tasks

• Monitor / Analyze budget status
• Purchase process support (RFQ, Purchase Request, Invoice submission)
• Other Responsibilities :

oSummarize & report research from 3rd party safety organizations and competitor

oSummarize & report future test protocols / requirement

oSafety research meeting minutes creation

oGeneral administrative support for department as needed

• Work collaboratively with cross functional teams (internal and external organizations)
• Maintain short term / long term schedules & budgets

Skills :

research and analysis, communication and writing skills, microsoft office suite, powerpoint & excel, pivot table, macro, organizational and interpersonal skills

Additional Skills & Qualifications :

Must Have :

Most important is their soft skills in the following; Communication skills both written and verbal, professional, organized, time management, patient, positive attitude.

Proficient skills in MS Office Word, Excel, PowerPoint, Outlook

Ideally 1 year of experience in a support role either Administrative, coordinator role where they were responsible for communication between multiple departments but would consider entry-level.

Preferred :

• Demonstrated ability to read, comprehend, and summarize information into easy to understand report
• Knowledge of Automotive Industry (safety related topics)
• Familiar with using databases and other research resources

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.