Description :

Administrative Assistant will serve as the first point of contact for all visitors

Support Senior Admin Assistant with the following :

• Daily kitchen duties : snack / beverage / kitchen supply inventory and restock, general maintenance throughout the day
• Organizing company events, workshops, and team-building activities
• Coordinate logistics, invitations, and catering
• Manage schedules for conference rooms and community spaces
• Assist HR scheduling interviews
• Scheduling and calendaring experience preferred
• Monitor and maintain office supply stations
• Manage Facilities Staff
• Maintain daily communication with cleaning staff, reporting any issues, following up on items, etc.
• Assist the HR with new hire onboarding items
• Create nametags for desk or office, ensure space is ready for new hires
• Pass out mail
• Handle special projects as assigned

Skills :

Administrative support, Customer service, Data entry, Microsoft office, Outlook, Administration, Administrative assistance, Administrative skills, Clerical, Email, human resources, human resources administrative, hospitality, Calendar management, Calendaring, Microsoft excel, Front desk

Additional Skills & Qualifications :

• Ideally 2 years of office administration experience
• Strong sense of hospitality and customer service
• Self-started, organized, and multi-tasking skills
• Adaptable and flexible, ability to pivot in a fast-paced environment
• Microsoft Outlook experience, calendar management and meeting scheduling preferred

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.