Work Schedule :

Monday through Friday; weekend and evening hours as needed to meet business need; hybrid eligible

Overview

Associated Students, Inc. (ASI) employs student-focused professionals with equity-mindsets. Established in 1963, Associated Students, Inc.

ASI) is a non-profit corporation led by a 14-member board of elected student leaders. ASI is an auxiliary organization authorized by the California State University Board of Trustees to perform Student Life functions for Cal Poly Pomona students.

ASI provides opportunities for student engagement, student leadership and employment, and a multitude of Student Life programs and services e.

g., recreation and wellbeing, student union and activities, student government, clubs and organizations, food pantry, and childcare.

The administrative and student support areas of ASI include human resources, financial services, information technology, facilities management, and marketing.

ASI employs approximately 500 part-time students and 60 full-time staff members. ASI accepts the responsibility for conscientiously managing mandatory student fees and state-owned facilities : $18M annual operating budget, $5M annual debt service, approximately $24M in reserves, and 294,253 square feet of student space (student union, recreation center, and pool).

ASI is in the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 28,000 students.

As an evolving learning organization, ASI is human-centered and strives to live its values of care and growth. The purpose of ASI is to transform lives by engaging every student.

With a commitment to learning, continuous improvement, and innovation, ASI employs dynamic team members who support team learning, co-creation, radical candor, psychological safety, growth mindset, and live out equity, diversity, and inclusion practices.

Financial Services serves as a partner for student groups, ASI departments, and the University, providing financial support to help meet business and programmatic needs of the $17M non-profit 501(c)3 corporation while maintaining fiscal integrity, data accuracy, and compliance with CSU, University and ASI policies.

POSITION DEFINITION

Under the general supervision of the Clubs Services Finance Manager, the Club Finance Supervisor supports finance related processes and guidance for all registered student organizations (RSOs) like student clubs and organizations and Instructionally Related Activities (IRA).

The supervisor stays current with relevant policies of the University, CSU, and regulatory agencies, supports the development and updates of all RSO finance documents and training materials, and supports regular training to educate accountholders.

This position provides oversight of the review and approval of disbursement transactions in accordance with applicable policies and procedures.

An ideal candidate will be interested in learning about various policies and procedures, exercise independent judgement to interpret and apply such policies and procedures, be able to explain and enforce these standards to others yet remain client-centered to achieve high customer satisfaction.

ESSENTIAL DUTIES

Club Finance SupportSupport the effective training and development of the club assistant team to provide excellent timely, accurate, and client-focused financial service to all RSOsAssist with developing, implementing, maintaining, and evaluating processes and systems which support the RSOs finance needsAssist with developing and delivering club and organization related finance training including but not limited to budget preparations, travel requests, cash handling, and account reconciliationsReview and post annual budget requests from RSOs to ensure compliance with all applicable policies and regulationsSupport assistants in the review and approval of disbursements and purchase orders for RSOs in accordance with applicable policies and within the approved, respective budgetProvide oversight for the RSO travel request process and all related financial documentationProvide oversight for RSO guidance on additional funding request guidelines and processesStay abreast of finance related state, CSU, University, and ASI policies and guidelines and provide updated training for club assistant team, as neededProvide oversight for data entry tasks and club financial reports as neededProvide oversight for the preparation of account reconciliations and related reports as needed

Supervisory ResponsibilitiesSupervise, recruit, hire, train, guide, and evaluate the (8) Club AssistantsProvide oversight and support cross-training to effectively work towards a cohesive, collaborative, and synergistic team.

Supervise the work of the team to ensure that work is properly allocated and completed in a timely and accurate manner and guide the priorities of the unit

Other DutiesActively engage as a department leader in all ASI team learning and training as well as ASI and University meetings, task teams, and committeesRole model the behaviors of ASI core values, constantly challenging one's mental models as an active learnerPrepare audit items as requestedAssist in the preparation of financial services department budget request itemsAssist with other special projects, initiatives, enhance current systems or develop new systems to assist with departmental operationsPerform other related duties as assigned

QUALIFICATIONSMinimum education includes at least 9 credit hours from the following courses (or equivalent courses);ACC 207 / A Financial Accounting for Decision MakingACC 208 / A Managerial Accounting for Decision MakingACC 311 Intermediate Accounting IFRL 300 Managerial Finance IFRL 301 Managerial Finance IICIS 310 Management Information SystemsTOM 302 Managerial StatisticsMHR 301 Principles of ManagementFRL 367 Corporate Finance TheoryFRL 404 Financial ModelingECO 201 Principles of EconomicsFRL 460 Commercial BankingOne year of experience in customer service, cash handling, budget development and management, variance analysis, disbursement processing, journal entries, and account reconciliation requiredSix months of demonstrated experience leading others including but not limited to training, guiding project work, and / or supporting others in a similar role,Demonstrated ability to analyze and interpret financial data sufficient to reconcile ledgers and generate financial reports, as neededStrong interpersonal skills to establish and maintain effective relationships with staff and customersSkills in prioritizing tasks and ability to coordinate workflow to comply with deadlines and competing priorities in a timely manner under pressure of deadlines and heavy workloadSkills in working independently and following through on assignments with minimal directionSkill in systematically organizing material and information to optimize efficiency and minimize duplication of efforts using computer technologyAnalytical skills to anticipate potential problems or sensitive situations, recognize relevant factors, and present viable alternatives or solutionsDemonstrated ability to work as part of a team and collaborating with colleaguesAbility to operate and working knowledge of windows software such as Microsoft Excel, Microsoft Access, and Microsoft WordAbility to satisfactorily complete a background check (including a criminal records check)

EMPLOYMENT ELIGIBILITY

Employment with ASI is open to any Cal Poly Pomona student who is at least 16 years old and of legal status to work in the United States.

In addition, the employee must be currently enrolled for at least 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.

0 units (undergraduate) and 6.0 units (graduate) at the end of the drop-add period, have a minimum 2.0 GPA (both Cal Poly Pomona and overall GPA) and be in good standing with the University.

Individuals enrolled only in Extended University are not eligible for hire. Exceptions to the unit load requirement are allowed during the summer and winter semesters and for students who have applied for graduation for the current semester.

WORK ENVIRONMENT

Frequently required to sit, talk and hear; manual dexterity, eye-hand coordination and verbal communication; use of office equipment : computer, printer, telephone, calculator, copier and fax.

Must be able to walk, stand, bend and lift up to 25 pounds.

POSITION SENSITIVITY

Based on the duties and responsibilities of this position, this position has been designated to be a sensitive position with access to sensitive data.

BACKGROUND CHECK

A background check (including a criminal records check) must be completed satisfactorily before any candidate can begin employment with Associated Students, Inc.

Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position.

MANDATED REPORTING REQUIREMENT

In compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.

SYSTEMWIDE SMOKE AND TOBACCO FREE ENVIRONMENT EO 1108 :

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http : / / www.

calstate.edu / EO / EO-1108.html#J-18808-Ljbffr