POSITION SUMMARY

We are seeking a highly organized and detail-oriented Payroll Specialist to join our team. The Payroll Coordinator will be responsible for accurate data entry into our timekeeping system on a daily basis, creating schedules in ABI, and managing various payroll-related tasks.

The successful candidate will have experience with payroll and Time Reporting systems, with a preference for experience in ABI.

Due to the nature of our business, our industry experiences fluctuations may result in irregular working hours, including weekends and holidays.

POSITION DUTIES

Responsible for accurate data entry into timekeeping system on a daily

basis

• Create schedules in ABI
• Responsible for creating packets, events and archiving past events in ABI
• Review and complete department WIP approvals in ABI
• Manage, oversee and post proper service charge calculations for tipped

employees on a bi-weekly period into ABI timekeeping system

• Prepare and inputs vacation and PTO pay into timekeeping system
• Prepare all checks and review for accuracy
• Calculate and prepare retroactive pay and payroll discrepancies by performing mathematical calculations and complex data processing tasks rapidly and accurately
• Update and achieve paper and electronic payroll records
• Address & resolve employee’s payroll-related issues
• Assist in training new hires in payroll
• Train employees with (ESS) Employee Self Service online systems
• Maintain strong working relationships with key stakeholders, including HR department, accounting team, and department managers, to ensure seamless communication and coordination in all payroll-related matters.
• Understand and follow written and oral instructions
• Establish and maintain and promote positive and effective working relationships with employees, other agencies and the public
• Communicate effectively, orally and in writing
• Demonstrate initiative and exercise good judgment in the performance of duties
• Work independently and as a team member; recognize and set priorities and meet deadlines
• Observe safety principles and work in a safe manner
• Assist with any other payroll / accounting / scheduling related project as they may arise

QUALIFICATIONS

• Highly organized and detail oriented
• Experience with payroll and Time Reporting systems, ABI preferred
• Ability to handle and prioritize multiple tasks and meet all deadlines
• Willing to work a flexible schedule, long hours and on weekends
• Microsoft Excel skills to create and maintain spreadsheets, perform data analysis, and generate reports
• Ability to maintain confidentiality of sensitive payroll and employee documents
• Ability to work unsupervised and independently
• Other Duties as assigned

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities.

The position also requires grasping, repetitive hand movement and fine coordination when using a 10 key pad or computer keyboard.

Additionally, the position requires near and far vision when reading and using a computer. Acute hearing is required when providing phone and personal service.

The need to lift, push and pull files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Must be able to withstand loud noise in the environment.

Last updated : 2024-02-27