ASM Global, the leader in privately managed public assembly facilities has an immediate opening for the following positions at Destination El Paso featuring nationally recognized venues including: El Paso Convention Center, Abraham Chavez Theatre, Plaza Theatre Performing Arts Centre, McKelligon Canyon and Pavilion. El Paso has been recognized as a Top Performing City (Governing and Living Cities, 2017), Best Large Cities for Families (Apartment List, Jan 2017), America’s Top 20 Best Value Cities (Trivago, 2016), 4th Best Place to Live if you Love the Outdoors (US News, July 2016) and #2 Safest City in America (Safe Wise, Aug Essential Duties and Responsibilities Work with Food and Beverage Director to coordinate PT staffing needs for Catering and Bars/Suites. Assist the Concession Supervisor if requested to assist with NPO paperwork including time sheets and cash room and inventory reconciliations. Establish relationships with the Concession Supervisor, Executive Chef and Warehouse Manager to support with clerical or administrative duties as needed. Assist with all administrative departmental duties including but not limited to: scheduling of non-NPO staff, nightly inventory and Quest reporting, cash dispersal and post event accounting, phone calls, calendar management, suite billing and collection Assist Food and Beverage Director with all financial clerical requirements to provide consistent and timely reporting of all financial needs on or before deadline requirements. Assist all members of the Food and Beverage team including Executive Chef, Warehouse Manager, Concessions Supervisor, Food and Beverage Management team. Assists with daily inventory needs and POS assignments and cash count downs. Assist when and where needed during events. Assist with confirming and booking catering events that will be held internally. Assist with catering invoicing and reporting as well as Quest POS opening and closing reporting End of Month Inventory and all product moves and transfer documentation. Assist with clerical duties and support all members of management with clerical assistance as needed. All other duties as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Minimum 1-year experience in clerical process management and /or administrative assistance. Food and Beverage experience is helpful. Or equivalent combination of education and experience. Knowledge, Skills & Abilities Excellent organizational, planning, communication and interpersonal skills. Strong orientation to customer service and ability to work with other staff members in the facility. Advanced oral and written communication skills. Results oriented individual with the ability to meet required budgetary goals. Ability to undertake and complete multiple tasks. Ability to utilize resources of technology including but not limited to online ordering, point of sale systems, electronic mail communication and inventory control & scheduling. Attention to detail and service oriented. Computer Skills Computer skills to include Microsoft Office Suite and POS System experience preferred. Certificates, Licenses, Registrations Serve-safe, Allergy and Alcohol certification will need to be obtained if not already certified. Working Conditions Works mostly in the office area but could include helping in all areas of the arena Food and Beverage Department as needed. Physical Demands While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events. This position requires minimal stooping and lifting. Some standing, walking and manual dexterity to operate office equipment such as a computer is required. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. This position offers a competitive salary. Please send a copy of your most recent resume. Applicants that need reasonable accommodations to complete the application process may contact- 915-534-0628 ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor. Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.