• Legal Assistants perform various administrative tasks, including providing high client service and support while consistently producing an excellent work product.
• The Assistant maintains general knowledge of the firm’s practice areas and specialized knowledge of the assigned timekeepers and clients to ensure extraordinary client satisfaction.

 JOB DESCRIPTION

• Following the Firm’s established document processing methods and procedures, creates, edits, spell checks, and proofreads work products to ensure accuracy and completeness. Accurately transcribes from tapes, handwritten materials, and/or dictation.
• Prepares various forms and creates new documents using the Firm’s Best Practice methods.
• Schedules and maintains timekeepers’ calendars, where appropriate.
• Inputs, reviews, edits, and closes timekeepers’ time entries through the Firm’s time entry program using Firm standards. 
• Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits.
• Prepares timekeepers’ expense reports promptly. 
• Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
• Opens new matters and generates client conflict checks.
• Maintains timekeeper’s paper and electronic files, including daily and regular filing. Indexes and prepares files for off-site storage.
• Print and organize documents received in various formats, including emails and attachments.
• Answer the telephone and accurately relay messages. Arranges for video conferencing and set up conference calls.
• Volunteers for overflow work.
• Actively seeks to maximize productivity and promote teamwork.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
• Other duties and projects as assigned.
• Responds to customer/client requests in a professional manner.
• Identifies and responds to client issues/problems promptly and seeks feedback/follow-up as appropriate.
• Meets work deadlines as assigned.
• Adheres to firm standards for attendance and punctuality.
• Meets deadlines for all required firm processes, including timesheets, time entry, and other financial documentation.
• Other duties may be assigned. 

 WORK MANAGEMENT

• Ability to work well independently.
• Demonstrates dedication to producing quality work products.
• Pays attention to detail when completing work assignments.
• Organizes and prioritizes workload appropriately.
• Utilizes resources appropriately to complete work in the most efficient manner.
• Cooperates and demonstrates flexibility when facing change.

COMMUNICATION

• Interacts effectively and courteously, in person, by telephone, and in writing, with attorneys, supervisors, co-workers, and other business professionals.
• Proactively communicates the status of work.
• Understands the need to ask questions and seek guidance.
• Expresses thoughts accurately and concisely, both verbally and in writing.
• Builds effective relationships with coworkers.
• Participates and contributes fully as a team member.

 TECHNOLOGY

• Utilizes technology to carry out job responsibilities.
• Microsoft applications.
• Filesite
• SAP Concur
• Smart Time
• Aderant
• Determines the most appropriate technology to accomplish a task.
• Seeks ways to utilize technology to improve efficiency.

QUALIFICATIONS

• Five 5 years of law firm office experience preferred.
• Real Estate and Condominium law helpful.
• Excellent grammar, spelling, punctuation, and communication skills.
• Attention to detail and good organizational and analytical skills.
• Flexible attitude and the ability to deal well with changing assignments and priorities.
• Flexible for overtime.

 HOURS

• Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., with flexibility for overtime as needed.
• Physical attendance at the place of work.