Description

MAINTENANCE SUPERVISOR 

The Maintenance Supervisor is responsible for overseeing the physical assets, general maintenance repairs, preventive maintenance and construction or rehabilitation projects for a 55 community in Apollo Beach, FL. Responsible for maintaining adequate inventory of supplies for repairs and monthly maintenance budget monitoring. Work alongside the janitorial assistant to oversee cleanliness of the facility. The position reports to the onsite Community Association Manager. This full-time position is hourly for up to 40 hours a week.

MAJOR FUNCTIONS OF THIS JOB INCLUDE:

1) Under direction of the Community Association Manager, supervises and schedules maintenance activities for community and janitorial personnel. 

a) Work with the onsite personnel 

b) Complete weekly/daily maintenance assignments in tandem with Community Association Manager and Corporate Maintenance Supervisor. 

c) Communicate assignments and major tasks to employees. Make sure they have all the instructions necessary to complete assignment properly. 

d) Periodically check the work progress of each maintenance employee. Provide immediate assistance and instruction as needed. 

e) Provide input to Community Association Manager regarding employee compliments or feedback from residents that require attention.

2. Coordinate, schedule and respond to management service requests.

a) Use software to enter/monitor/update Work Order Service Requests and schedules to establish priorities. Determine with Community Association Manager, requests or emergencies that should be top priority. Review Service Requests with Community Association Manager weekly to determine if it can be accomplished in-house or if a contractor may be needed. Monitor the completion of Service Requests in order to limit callbacks.

b) Repair/replace any maintenance requests within scope of management responsibility. 

c) Monitor the number of times a specific repair must be repeated. Determine course of action.

3. Coordinate and schedule appropriate safety and skills training for maintenance employees.

a) Assess training needs of employees and along with Community Association Manager and Corporate Maintenance Supervisor, Training Director and Service/Safety Coordinator, provide input for training programs.

b) Provide one-on-one training to employees that may need to polish current skills or wish to learn new skills. Prepare, train and encourage all levels of maintenance staff for the opportunity to be promoted.

c) Provide initial safety and safety equipment training for all new employees. 

5. Identify and correct hazardous community conditions,

a) Tour property daily to look for needed maintenance and liability hazards and report to Association Manager and Corporate Maintenance Supervisor. Repair hazards or assign completion of these tasks to the Maintenance Technicians. Also, secure storage/pool areas, check timers and listen for electrical shorts and malfunctioning motors.

b) Periodically complete written property safety audits.

6. Ordering supplies and managing maintenance budget. 

a) Working with Community Association Manager and Corporate Maintenance Supervisor and using input from maintenance staff, determine supplies and equipment. Must get approval from Community Association Manager AND Board of Directors prior to placing orders for major expenditures and unbudgeted items. 

b) Provide input to Community Association Manager AND Board of Directors in determining needs for next fiscal year budget. 

8. Daily attendance is an essential job function. Inform Community Association Manager of any tardiness or absence whether planned or unexpected. Use Paylocity on computer (not phone) to clock in and out including breaks and lunch.

9. Attend scheduled board meetings and maintenance committee meetings which consists of a group of volunteer members in the community that serve as advisors or assist in maintenance projects.

10. On- Call Requirements may include some evenings and weekends with the approval of Community Association Manager and/or Board of Directors. All other duties as assigned by CAM and BOD.

Requirements

EXPERIENCE AND SPECIALIZED KNOWLEDGE:

Position requires a minimum of 3 years general maintenance experience and at least 1-year multi-family, industrial or institutional Service Request experience. Previous supervisory experience is required. Must be able to troubleshoot and repair HVAC equipment, plumbing systems, electronic systems, all major appliances, pool and spa equipment and other systems on community (gates, phone jacks, irrigation systems, etc.). 

Position requires computer skills to include Microsoft Word, Outlook and Internet to search for maintenance parts online to order from vendor/merchants.

TYPICAL PHYSICAL DEMANDS:

Will be exposed to constant activity that requires intermittent standing, bending, crouching, pushing/pulling, lifting/moving/carrying (light to heavy weight material/appliances/equipment), climbing ladders/stairs. Requires manual dexterity sufficient to operate small-motorized equipment (i.e., repetitive hand/wrist, griping and elbow motion). Must have normal range of hearing, vision, color discrimination and depth perception for proper operation and repair of machines, wiring, and equipment. Must be able to complete tasks wearing appropriate safety equipment (i.e., back belts, goggles, masks, gloves, etc.).