SUMMARY:

The AP/AR Manager is responsible for a variety of accounting functions, including, but not limited to: general accounting, payables & receivables, general ledger, invoicing, and reporting related to accounts payables and accounts receivables.

KEY RESPONSIBILITIES:

• Ensure compliance with all accounting and financial policies, practices, procedures, and initiatives.
• Oversee the maintenance of the general ledger and proper coding, invoicing, accounts payable, accounts receivable, and project accounting invoices / payables. 
• Ensure all A/P invoices, expense reports, purchase requisitions, internal check requests, etc. are processed accurately and timely.
• Submit all financial transactions, transmissions, and reporting on a timely and accurate basis.
• Ensures billings and receivables are correctly processed in a timely manner. 
• Addresses and corrects any discrepancies in accounts or billings.
• Oversee all payment transactions such as ACH, wires, and paper checks.
• Oversee data entry, validation, and processing of various types of invoices like general overhead, subcontractor, and employee travel reimbursements.
• Oversee third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance, paying invoices, and preparing annual 1099 forms for distribution to vendors.
• Assist with all internal & external audit activity including planning, preparation, and data gathering.
• Standardize procedures to generate efficiency in-house and create internal templates to be used by the company.
• Assure adherence to Generally Accepted Accounting Policies (GAAP). 

MINIMUM QUALIFICATIONS:

• 5 years of accounting, accounts receivables, accounts payable experience.
• High level of proficiency in Accounting Systems and Microsoft Excel.
• Experience in invoicing, accounts payable, accounts receivable best practices.
• Strong problem-solving ability and analytical skills including root cause analysis.
• Prior experience in cash management (collections, account reconciliations, payment processing) 
• Prior experience in collections