1 Student Affairs Office Coordinator Job in Fort Smith, AR

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Student Affairs Office Coordinator

Arkansas Colleges of Health Education (ACHE)

Fort Smith, AR | Full Time

$37k-47k (estimate)

3 Months Ago

Student Affairs Office Coordinator

$37k-47k (estimate)

Full Time 3 Months Ago

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Arkansas Colleges of Health Education (ACHE) is Hiring a Student Affairs Office Coordinator Near Fort Smith, AR

Student Affairs Office Coordinator

JOB SUMMARY

The Student Affairs Office Coordinator will advance the mission of the Arkansas Colleges of Health Education in part by providing a wide variety of administrative and operational support across the Student Affairs Division. The Student Affairs division is a fast-paced environment where flexibility, discretion, and teamwork are key. This position plans, organizes, and manages the daily operations of the office environment, including but not limited to facilitating the delivery of services to all ACHE students. This position coordinates and responds to inquiries from internal college departments, as well as a variety of community and external agencies. Excellent written and verbal communication skills are required. Additionally, this position requires a high attention to detail, and ability to manage multiple time-sensitive projects. This position reports to the Sr. Assistant Dean Student Affairs. The candidate should be student-centered, creative, team-oriented, and versed in cultural diversity.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Manages workflow of student and visitor traffic for Enrollment Services and Student Support Services offices.

Manage the collection and proper distribution of sensitive student documents and information that come into the office.

Responsible for planning and budgeting operational needs.

Manage office purchasing.

Tracking and monitoring of divisional expenditures.

Coordinate and schedule event and meeting locations for divisional offices and events.

Manage the day-to-day operations of the Student Affairs division including screening of phone calls and e-mails, opening and distribution of mail as requested, the greeting of visitors, and use good judgment to determine those requiring priority attention.

Support events within the Student Affairs division as directed by the Sr Assistant Dean Student Affairs.

Serves as liaison between the Student Affairs division and the ACHE Administration for the coordination of activities and events.

Effectively and timely record, distribute, and maintain minutes for meetings and committees as directed by Sr Assistant Dean Student Affairs.

Exercise discretion when managing and disseminating sensitive student information with internal and external stakeholders.

Demonstrate an ability to work as a group member and as a team player.

Demonstrate and model an ongoing ability to work cooperatively with colleagues, faculty, supervisors, administrators, and support staff.

Demonstrate the highest standard of professionalism and ethical behavior in all aspects of personal and professional actions and performance.

Demonstrate adaptability and the willingness to assist the college in fulfilling its mission and vision through administrative duties and community service and/or perform special duties as assigned.

Maintain and track written and electronic communications with key offices on campus.

Advance the prestige of ACHE through advancement of its mission and vision.

Other duties as assigned by supervisor or designee.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Minimum Qualifications

High school diploma

Three (3) years of progressive experience as office management or executive support staff

Preferred Qualifications

Bachelor’s degree

Documents management experience

Basic accounting skills

Experience at an accredited university or college

Required knowledge, skills, and abilities

Demonstrate proficiency in computer skills, i.e., Microsoft Office.

Display professionalism for the college in all communication and interaction.

Ability to maintain confidentiality and privacy.

Ability to prioritize and organize numerous and varied assignments.

High-energy, versatile, self-directed, ability to collaborate effectively.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

ACHE is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the college.

Ability to orally communicate effectively with others.

Ability to work cooperatively with colleagues and supervisory staffs at all levels.

Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.

Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.

Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and Assistants.

Strong organizational skills.

Problem Solving

Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Expertise in negotiation.

Physical and Sensory Abilities

May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephone, etc.

May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

May require occasional travel or work away from campus.

Required attendance at events representing ACHE within, as well as outside, the college setting.

Frequently required to work at a desk, conference table, or in meetings of various configurations.

Frequently required to see for purposes of reading matter.

Frequently required to hear and understand speech at normal levels.

Occasionally required to lift items in a normal office environment.

Frequently required to operate office and presentation equipment.

If you need assistance in the application process because of a disability, or any other reason, please contact Barbara Jetton, Vice President of Human Resources, at 479.308.2291 or barbara.jetton@achehealth.edu.

Arkansas Colleges of Health Education is an equal opportunity employer.